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Administrative Assistant (Real Estate)

Company: Sculptor Capital Management
Location: New York
Posted on: November 11, 2019

Job Description:

Role: This person will provide administrative coverage for employees who work in our Real Estate Investing team. This person will be trained by, take direction from and work alongside two other administrative professionals. He/she will have a reporting line into the business and into the Chief Administrative office.
Key Responsibilities:

  • Answer phones and act as gatekeeper for each employee
  • Manage calendars, coordinating with other internal admins or key stakeholders, keeping each employee on track with calls/meetings, scheduling and rescheduling, as meetings run late. Guide team members to proper meeting rooms, or dial them into calls ahead of time
  • Book meeting rooms, greet and seat guests of the team in our NY office
  • Prepare documents or presentations, and ensure setup with IT when necessary
  • Book and organize domestic and international commercial travel for team members (cars, planes, trains, booking hotels, meals).
  • Coordinate internal and external meetings, including office lunches or dinners where restaurant reservations or catering may be needed
  • Plan and execute social, philanthropic and other team events
  • Obtain visas for international travel when necessary (liaise with HR)
  • Process expense reports (cash and Amex)
  • Track, allocate and follow up on invoices
  • Moderate level of personal work for partners
  • Process NDAs for new deals, if necessary
  • Maintain an organized filing system
  • Provide backup for other administrative assistants when someone is out of the office
    • 3+ years of previous work experience in office administration
    • Experience managing multiple calendars and organizing meetings, travel, etc.
    • Demonstrated ability to multi-task
    • An understanding of the banking, hedge funds and private equity industry is preferred
      Desirable Traits:
      • Strong communication skills, highly organized
      • Ability to handle time-sensitive requests with a positive and calm attitude
      • High degree of intelligence
      • Energy & passion
      • Demonstrated confidence, maturity, and proactive nature
      • Eagerness to learn and take on responsibility
      • Ability to work well in a team-oriented environment

Keywords: Sculptor Capital Management, New York , Administrative Assistant (Real Estate), Administration, Clerical , New York, New York

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