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Program Assistant/Events Coordinator - Latina/o Studies Program - Admin. Asst. III (Part-time)

Company: Cornell University
Location: New York
Posted on: November 11, 2019

Job Description:

Working independently, under the very general direction of the Administrative Manager, the program assistant & events coordinator provides front line administrative support for faculty, staff and students of the Latina/o Studies Program and Latinx Student Success Office. Greet visitors, answer and screen incoming calls, respond to inquiries and refer as appropriate, maintain LSP list serve. Provide excellent customer service which includes anticipating the needs of students, faculty, program manager and director and provide accurate and timely responses. Provides marketing and operational support for LSP/LSSO programming events. As program events coordinator assist with marketing, reserve venues, organize menus and logistics with caterers, and attends to event details. Provide a variety of support services: Prepare correspondence, electronic newsletter, brochures, posters, create and maintain databases. Dispense pertinent information, and be a point of reference for Cornell and the community. Create and design marketing materials and coordinate arrangements for events/programs. Design, maintain, and update website. Coordinate course file management (i.e. process desk copies, text book orders, AV requests, annual report course database, electronic course evaluation for LSP parented courses). Oversee conference room reservation requests. Recommend creative solutions to problems i.e., direct students that are in distress to the appropriate support office and make direct contact with offices beforehand; resolve double booking of conference room; suggest ways to improve efficiency in the workplace. Maintain an up to date LSP staff procedures manual. Develop and maintain excellent working relationships throughout the University and with off-campus entities. Maintain key logs. Sort and distribute mail. Assist in the organization of programming/speaker series: LSSO Thrive Series, Unity Dinner, receptions, Friday with Faculty seminar series. Assist Program Manager with academic searches. Maintain extensive library resources, list-serves, and mailing lists. Supervise 16 - 20 student interns. Monitor office supplies and coordinate purchasing and financial transactions using E-shop, procurement card. Oversee program photo copying procedures. Assist students with net print and troubleshoot printer malfunction in computer lab that houses eight computers and two laser printers. Replace printer cartridges and load printers. Assist faculty with software/computer questions and log tickets into remedy IT system if needed. This position is benefits eligible 30 hours/week, 10 months/year (8 weeks off mid-June thru mid-August). Qualifications: High School Diploma; more than 2 years and less than 4 years relevant experience or equivalent combination. Must possess or have ability to quickly learn effective computer software including: MAC hardware/software platforms (i.e., Microsoft Word, FileMaker, Photoshop, Excel, PowerPoint) and on line University web-based systems (i.e., Workday, PeopleSoft, Outlook, Brio, Lyris, CCI, e-Shop, Drupal, Blackboard/Canvas, Electronic mail/calendars.) Ability to work independently under the very general direction of the Program Manager. Specific qualifications include sensitivity to a culturally diverse student body and possess a professional demeanor. Must be detailed oriented and able to work under pressure to balance multiple tasks. Ability to set priorities, meet deadlines, and follow through on projects. Ability to troubleshoot, adapt to change. Must possess, or have ability to quickly learn, working knowledge of Facebook, Twitter, Instagram. Ability to speak and read Spanish is desired, but not required. Familiarity with Cornell is helpful. Applications will be accepted through Thursday, October 31st. To be considered, you must submit BOTH cover letter and resume. We have found it most efficient to save as one document before attaching. No visa sponsorship or relocation assistance are provided for this position. University Job Title: Administrative Asst III Level: C Pay Rate Type: Hourly Company: Endowed Contact Name: Tara Wilder Number of Openings: 0 Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by dragging and dropping them into the dropbox or by using the upload icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Department of Inclusion and Workforce Diversity at voice **************, fax **************, or email at ****************. For general questions about the position or the application process, please contact the Recruiter listed in the job posting. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. 4:30 p.m. to use a dedicated workstation to complete an online application. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Diversity and Inclusion are a part of Cornell University s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement. 2019-10-16-07:00

Keywords: Cornell University, New York , Program Assistant/Events Coordinator - Latina/o Studies Program - Admin. Asst. III (Part-time), Administration, Clerical , New York, New York

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