Marketing Coordinator

Company: L'oreal Usa
Location: New York
Posted on: November 22, 2021

Job Description:

Thayers Marketing Coordinator Reports to: Head of Marketing Location: CT/NY Administrative Support

• Provide administrative support Head of Marketing
  • Manage calendar, travel and expenses ensuring minimal meeting conflicts and timely expense payment.
  • Coordinate in-house and offsite meeting planning for Thayers team
    • Manage and Follow up on the Deck completion for Marketing Team
    • Coordinate and Issue an agenda 48 hours prior to meetings
    • Books Rooms and coordinate logistics
    • Coordinate issuance of Minutes Team Support
      • Cross-functional team contact for product requests
      • Place office supply orders and maintain stock of all day to day materials required
      • Manage any shipping team requests
      • Key contact for outside vendors
      • Manage travel arrangements for the team
      • Special projects Product Closet Management
        • Maintain necessary inventory levels for account meetings, US/DMI needs, Creative and cross-functional team requests while adhering to division budget parameters
        • Manage PR samples and donations
        • Order launch displays as needed
        • Place SHOP orders as needed
        • Supply new product launches to the DMI team, CCC and PR Purchase Order Management
          • Process and track all POs for Thayers Team while ensuring policy compliance and timely payment to vendors. Perform year end reconciliation with A/P & Finance Competitive Management
            • Team lead on competitive launches, tracking and purchasing
              • Track and purchase all key competitive launches in the mass & prestige markets to evaluate for trends, innovations in technology and new claims
              • Maintain full competitive product lines for review and recommend possible benchmarks to brand managers in addition to like-as formulas for project needs
              • Issue mass & prestige launch decks as part of competitive analysis, tracking performance and noting significant changes in market share and/or media spend Thayers Office Support:
                • Act as primary POC for Thayers CT Office
                  • Support EHS compliance & Procedures
                  • Mail Collection
                  • Compass Facilities management
                  • Coordinate access to the Thayers CT Office for NY-based employees Other Projects
                    • Digital Liaison
                      • Manage digital initiatives working with PR, IMC and outside media agencies (website briefs, updates, copy and other assets)
                      • Track projects to ensure completion and timely responses
                      • PR, Influencer & Social Liaison
                        • Manage PR & Influencer initiatives working with PR, IMC and outside media agencies (website briefs, updates, copy and other assets)
                        • Attend monthly meeting with PR, Ops and CCC teams
                        • Creative Liaison
                          • Manage the trafficking of creative assets as needed and records of digital assets and images
                          • Assist team with meeting prep and graphic review
                          • Shopper Marketing Support
                            • Manage DPM entry for displays
                            • Liase with outside creative agencies, manage promotional timelines, and track projects within ESKO/Sharepoint
                            • DMI Support
                              • Creation of K-codes for new launches
                              • Send product shipments requested by International teams
                              • Organize and send product & props shipments to/from shoots
                                
                                We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.
                                
                                If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please email USApplicationAccommodation@support.lorealusa.com . Please note this email will only respond to specific requests for assistance completing the application as a request for accommodation for a disability. All others will not be considered.
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Keywords: L'oreal Usa, New York , Marketing Coordinator, Advertising , New York, New York