Executive Assistant to 2 Partners - Marketing & Communications Firm

Company: Solomon Page
Location: New York
Posted on: May 28, 2023

Job Description:

Leading Marketing & Communications Firm is seeking a new Full-time Permanent Executive Assistant to support two very busy Partners, including back up support for the CEO. This person will work in tandem with the CEO's lead EA to manage her demanding calendar and client schedule. Candidates must have a minimum of 3-7 applicable high-level executive administrative support experience and a Bachelor's degree is required. Individual should be polished, bright, energetic, flexible, proactive, and possess excellent communication skills (both verbal and written). This is a fantastic place to work with incredible people and the opportunity to grow down the line! Salary depends on experience (75-85k). Hours are 8:30am-5:30pm. Hybrid 4/1 work schedule. Responsibilities: Provide high-level executive administrative support to two very busy Partners and back up support to the CEO. Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; create agendas and prepare and distribute meeting materials; arrange catering and IT equipment; manage and maintain busy and ever-changing calendars. Work directly with all internal team members/account teams and clients as the point person for coordinating many meetings. Support a very busy media training calendar/schedule for Partner and members of the media training team; coordinate with individuals and teams. Coordinate and oversee complex domestic and international travel arrangements; create elaborate and detailed itineraries involving different time zones, airline, and hotel preferences, client contact details, materials needed for meetings, etc. Prepare, process, and manage expenses and invoices as it relates to media training, work-related travel, meals, etc. Manage time entry for client billings, as needed. Work in tandem with the CEO's lead Executive Assistant to manage her demanding calendar and client schedule. Directly responsible for meeting the personal needs of the CEO (and her family), including but not limited to, coordinating domestic and international travel arrangements, planning itineraries, running errands, booking dining reservations/events, etc. Conduct research and assist with ad hoc requests. Serving as back-up to the CEO's lead Executive Assistant on all business-related matters when he is on PTO or traveling to attend an event. Requirement Qualifications: Minimum 3-7+ years of applicable high-level executive administrative support experience, ideally within creative. Polished, bright, and energetic. Proactive, flexible, "no task is too big or small" mentality/attitude. Excellent communication skills (both verbal and written). Strong organizational skills and attention to detail. Expert in Microsoft Suite, including Outlook, Word, and Excel. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve.About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, Twitter, and LinkedIn.Opportunity awaits. PDN-992339e3-ed82-4ab7-a45f-e230108f65bf

Keywords: Solomon Page, New York , Executive Assistant to 2 Partners - Marketing & Communications Firm, Advertising , New York, New York