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Administrative Assistant - Engineering

Company: L3Harris
Location: Clifton
Posted on: January 17, 2020

Job Description:

Administrative Assistant EngineeringJob ID SAS20201301-38899ApplyL3Harris is dedicated to recruiting and developing diverse, high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.L3Harris Technologies is an agile global aerospace and defense technology innovator, delivering end-to-end solutions that meet customers mission-critical needs. The company provides advanced defense and commercial technologies across air, land, sea, space and cyber domains. L3Harris has approximately $17 billion in annual revenue, 50,000 employees and customers in more than 130 countries. L3Harris.com at https://l3harris.mergerannouncement.com/Description:Position: Administrative Assistant EngineeringLocation: Clifton, NJJob ID: SAS20191710-34132Job Description:L3Harris Technologies is seeking an Administrative Assistant to perform administrative and staff support duties to support the Electronic Systems Engineering Management Team reporting directly to the Senior Director of Engineering. The individual must demonstrate the highest level of personal integrity, professionalism, and work ethic as well as delivering a high level of customer service for internal customers. They must be meticulous at task management and execution excellence. Must have a focus on problem identification and capable of independently defining and implementing relevant continuous improvement solutions. Easily adapts to changing environments and multiple competing demands. Is equally comfortable working as an individual or in a group setting and has the ability to interact with all levels of management. May be required to work extended hours.Essential Functions:

  • Assist with the preparation of reports, spreadsheets, letters, memorandums, agendas, and schedules; collate and prepare materials for Corporate Meetings.
  • Space Planning: Coordinate and track work space assignments, ensure spaces are prepared for office moves and new hires.
  • Responsible for capital asset tagging and tracking, including classified resources.
  • Work within the asset tracking system to track hardware assets and reconcile these with Finance on a monthly basis.
  • Create/manage Excel spreadsheets, PowerPoint, reports and action item logs.
  • Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms.
  • Answer a high volume of phone calls, screen and route calls, and assist callers with inquiries.
  • Arrange travel itineraries and assist with timely submission of expense reports.
  • Manage office supply inventory and process office supply orders.
  • Receive/Deliver messages, packages, mail, and paperwork.
  • Maintain the organizational chart and telephone directory for the department.
  • Accurately document meetings and publish meeting minutes.
  • Process Purchase Orders for contingent workers.
  • Perform other tasks and assignments as needed.Qualifications:
    • HS Diploma and six(6) or more years of related experience OR an Associate degree and four (4) or more years of related experience.
    • Experience with Microsoft office suite of tools including Power Point, Word Excel and Outlook.
    • Previous experience in a customer service environment.Preferred Skills:
      • Excellent communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration.
      • Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative.
      • Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators.
      • Effectively handle multiple simultaneous projects.
      • Willing to work some occasional extended hours as needed.
      • Capable of learning software such as Microsoft SharePoint, Staffing/Workforce Management tool, and Hyperion to a user level.Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.By submitting your rsum for this position, you understand and agree that L3Harris Technologies may share your rsum, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Keywords: L3Harris, New York , Administrative Assistant - Engineering, Engineering , Clifton, New York

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