Administrative Assistant - Engineering Firm
Company: PROPERTY SOLUTIONS INC
Posted on: May 6, 2021
Property Solutions Inc. is seeking a qualified Administrative
assistant to support our Engineering division, initially on a part
time basis, but could lead to a full time position over time. We
are seeking a detail-oriented person, with great office skills, and
a professional work ethic..
You will be required to:
- Track and check receipt of construction plans, specification
and documents for projects and respond/correspond with project
contacts via email or phone until all required documentation is
- Type/edit engineering reports submitted by the engineering
project managers or office manager. Type/edit excel spreadsheets
submitted by the engineering project managers or office
- Production of engineering reports, including compile and ensure
all appendices items are complete for inclusion in the engineering
reports. Prepare report in PDF format, post on client website or
other electronic delivery of reports and/or printing, collating and
binding reports as well as preparing FedEx packages.
- Read and respond to emails promptly or forward to the
appropriate person, engineering project manager/office manager for
- Answer/respond to telephone calls promptly, courteously and
directing calls to appropriate engineering project managers. As
necessary, assist callers with questions or simple tasks such as
who the project manager for a project is or when a site visit will
- Keep all engineering subcontractor agreements up to date.
- Prepare Exhibit A contracts for subcontractors for engineering
project on a project-by-project basis.
- Prepare client letters for each project on a timely basis as
each new project is assigned.
- Review all engineering subcontractor's invoices and check with
Exhibit A on file for amount, job number and any other information
that should be include on/with the invoice before submitting to
Engineering Manager for approval.
- Compile and ensure all appendices items are complete for
inclusion in the engineering reports PM20
Keywords: PROPERTY SOLUTIONS INC, New York , Administrative Assistant - Engineering Firm, Engineering , Edison, New York
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