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Administrative Assistant - Engineering Firm

Company: PROPERTY SOLUTIONS INC
Location: Edison
Posted on: May 6, 2021

Job Description:

Description:
Property Solutions Inc. is seeking a qualified Administrative assistant to support our Engineering division, initially on a part time basis, but could lead to a full time position over time. We are seeking a detail-oriented person, with great office skills, and a professional work ethic..

Requirements:
You will be required to:

  • Track and check receipt of construction plans, specification and documents for projects and respond/correspond with project contacts via email or phone until all required documentation is received.
  • Type/edit engineering reports submitted by the engineering project managers or office manager. Type/edit excel spreadsheets submitted by the engineering project managers or office manager.
  • Production of engineering reports, including compile and ensure all appendices items are complete for inclusion in the engineering reports. Prepare report in PDF format, post on client website or other electronic delivery of reports and/or printing, collating and binding reports as well as preparing FedEx packages.
  • Read and respond to emails promptly or forward to the appropriate person, engineering project manager/office manager for response.
  • Answer/respond to telephone calls promptly, courteously and directing calls to appropriate engineering project managers. As necessary, assist callers with questions or simple tasks such as who the project manager for a project is or when a site visit will be conducted.
  • Keep all engineering subcontractor agreements up to date.
  • Prepare Exhibit A contracts for subcontractors for engineering project on a project-by-project basis.
  • Prepare client letters for each project on a timely basis as each new project is assigned.
  • Review all engineering subcontractor's invoices and check with Exhibit A on file for amount, job number and any other information that should be include on/with the invoice before submitting to Engineering Manager for approval.
  • Compile and ensure all appendices items are complete for inclusion in the engineering reports PM20

Keywords: PROPERTY SOLUTIONS INC, New York , Administrative Assistant - Engineering Firm, Engineering , Edison, New York

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