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Executive Assistant to CEO

Company: ICRAVE NY
Location: New York
Posted on: December 5, 2019

Job Description:

ICRAVE, an award-winning strategy, interior and experience design firm is looking for a hard-working, passionate and creative executive assistant to join our team.
As the executive assistant, you are the CEO's right-hand person . You will oversee the day-to-day functions of the CEO and handle a wide range of admin and executive support.
Here's the scoop:

  • You'll be in the center of it all, helping coordinate the CEO's tasks as they relate to the studio's projects, business development and marketing efforts.
  • Managing the CEO's schedule and making sure all the moving parts fit together - rearranging appointments on the fly, and making sure the CEO gets to where he needs to go.
  • You'll be the manager of the CEO's inbox and responsible for prioritizing his to-do list.
  • Organize travel for trips around the world and sometimes for other ICRAVErs
  • Tracking expenses, especially as they relate to travel and project billables
  • Alongside the CEO and the director team, taking the lead on the big, internal culture events: Upstate retreats, the end of year holiday extravaganza and a few others fun ones in between.
  • Helping out with personal tasks relating to the CEO and his family.
  • Working on special projects outside of the ICRAVE studio.
  • In general, make ICRAVE team as efficient and happy as possible by keeping the CEO on-task and on-time.
    ICRAVE is an creative hub and all-around inspiring place to be. Without a doubt, being an executive assistant has its perks. You'll get to closely learn how the company operates, and sit in meetings with people who are literally changing the world we live in. Plus, there are plenty of out-of-the-box tasks to be done. On any given day, you might be:
    • Figuring out how to get the CEO from Qatar to Dubai to make 2 meetings 24 hours apart
    • Researching the best BBQ in Hudson Valley
    • Setting up conference calls with global leaders
    • Sourcing unique items for a trip to Burning Man
      You are:
      Quick on your feet: ICRAVE is a fun place with a lot of moving parts. You know how to juggle a lot of tasks that can't be dropped. You're a natural problem solver. You've been an executive assistant before or have been in another fast-paced environment.
      Calm under pressure: Things move quickly here, and change is inevitable. You should be able to laugh at the random moments of crazy, and then quickly take action to smooth everything out.
      Down with the details: We think big here at ICRAVE, and you should innately understand how to break ideas down to smaller, actionable tasks.
      Passionate about art/design/experiences: Check out our culture and values here:
      • We offer a competitive employee benefits package including medical and dental insurance, 401K with a matching program, significant vacation time and annual bonuses based on merit.

Keywords: ICRAVE NY, New York , Executive Assistant to CEO, Executive , New York, New York

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