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Office cum Facilities Manager

Company: MphasiS Corporation USA
Location: New York
Posted on: November 22, 2021

Job Description:

About Mphasis:Mphasis is a leading IT solutions provider, offering Applications, Business Process Outsourcing (BPO) and Infrastructure services globally through a combination of technology knowhow, domain, and process expertise. Over the years we have left an indelible impression in the IT solutions domain with an impressive clientele and an extensive global presence. The accolades we have been garnering can be attributed to our undeterred focus in delivering quality solutions across verticals that meet the challenging requirements of our esteemed customers. Our integrated solutions offering is aimed at creating value for our customers, helping them in improving their business processes with minimum hassles and capital outlaysJob DescriptionOffice cum Facilities Manager is responsible for bookkeeping, which includes but limited to petty cash, check requisitions and billing and maintenance pf the entire facility. Responsibilities also include scheduling, taking meeting notes, maintaining filing systems, writing letters & other correspondence, maintaining client data and other office support functions like maintenance of the entire FacilityThis position has a 35-hour work week. ESSENTIAL DUTIES:

  • Support the CEO's office
  • Direct/answer client questions
  • Responsible for maintaining the petty cash, billing, check request and Metro cards
  • Maintain facility and staff activity calendars
  • Track vacations and attendance
  • Maintain client data
  • Keep an updated file of vendors, order and track supplies
  • Maintain filing system, office supplies
  • Answer phones, direct calls and messages
  • Attend meetings and keep notes
  • Coordinate events
  • Performs other related duties as assigned
  • Monitoring the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces
  • Performing routine maintenance on facilities as needed
  • Ensuring proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals
  • Maintaining day-to-day operations of facilities, such as delegating or completing maintenance orders
  • Creating reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff
  • Good computer skills like Word, Excel, Outlook and experience in raising Purchase orders through OracleMINIMUM QUALIFICATIONS:
    • A minimum of 5-10 years related work experience
    • Excellent organizational and interpersonal skills
    • Must have the ability to work independently and as part of a team
    • Able to work with a diverse team
    • Able to handle multiple tasks simultaneously
    • Must have exceptional written and verbal skills
    • Experience working in a software organization preferred - provided by Dice

Keywords: MphasiS Corporation USA, New York , Office cum Facilities Manager, Executive , New York, New York

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