Associate Project Manager
Company: Biolumina
Location: New York
Posted on: May 16, 2022
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Job Description:
Title : Associate Project Manager
Company/Location : Biolumina / New York, NY
Department/Discipline : Project Management
Description
The Associate Project Manager is responsible for coordination
efforts across larger agency accounts. He/she organizes, monitors
and routes all jobs through the agency for his/her account. The
Associate Project Manager keeps all team members informed of the
status of their respective jobs and ensures all jobs are following
the agency's Job Flow Process (JFP). He/she handles aspects of
regulatory submissions and financial tracking. He/she is
responsible for organizing and maintaining all files on the
internal project management team server (blink).
Primary Job Responsibilities
Coordinate job flow/creative process within the Agency in an
organized and efficient manner, which includes:
Open job number and job site on blink when requested from account
service
Prepare and maintain job jacket to reflect accurate job history
Setup and attend all start-up meetings
Develop timelines with input from relevant departments
Update timelines based on client and/or internal changes (keeping
accurate timelines throughout the life of a job is extremely
important)
Remind the team of upcoming due dates and alert the other team
members if agreed upon due dates are not going to be met, both
internally and externally
Ensure timely development of color breaks and spec sheets by
coordinating with production and Art Director prior to
pre-mechanical meetings
Schedule and attend pre-mechanical meetings for every print job.
Ensure all relevant materials (including the job jacket) are
brought to the meeting and be able to provide timing from
mechanical to release
Route jobs through all relevant departments and secure signatures
at all stages of the job
Monitor and assist team members in following the JFP (keep
documentation of any skipped steps/signatures)
If procedures are not followed, alert the Director of Project
Management
Demonstrate proficient use of EAS for timesheets and financials
Create and input estimates, PO's and TO's
Review weekly estimate vs. actuals report
Submit accurate timesheets on a daily basis
Demonstrate proficient use of blink
Prepare and submit jobs for regulatory review
Develop and distribute the daily and nightly internal status
reports (daily by 9:30 am and nightly by 4pm)
Coordinate and run weekly status meetings
Attend client status meeting and develop/distribute client status
report to Account Services
Attend client calls and create client contact report (CCR) and send
to Account Services
Monitor jobs and alert team to possible delays/issues, assure open
communication among team members
Maintain organized email archives
Develop knowledge of Client's process/procedures and the people
involved--and interact appropriately
Assist peers when workload permits
Perform other job-related tasks as assigned by the Director of
Project Management
Maintain the organization of the project management team site on
blink-periodically check all materials and alert the Director of
Project Management if any need updating
Additional Responsibilities
Communicate effectively and professionally
Demonstrate ability to set priorities while handling multiple
projects
Remain calm despite high pressure situations
Project a professional, positive attitude toward peers and
clients
Foster a positive team atmosphere and establish credibility
Ensure that all materials produced are accurate by assuring that
the quality control steps are not skipped in the Job Flow
Process
Help develop ideas to make the project management department and
the agency run more efficiently
Help orient new department team members to the agency, department
and accounts
Uphold the Company Values in all decisions and interactions
Qualifications
College degree preferred
1-3 years of prior traffic/coordination advertising experience
Excellent written and oral communication skills
Detail oriented
Ability to handle multiple projects and deadlines
Positive/helpful attitude
Biolumina's Values
Open Mind
Always ask why-of your teammates, your clients, and yourself. And
don't stop there-keep asking questions
Be respectful of others' ideas, opinions, and diverse
backgrounds
Be flexible and adaptive to new ways of doing things
Brave Heart
Speak your mind---and your heart
Courageously step forward to try something new and help others to
do the same
Be brave enough to defend your opinions-and brave enough to change
them
Ready Hands
Be proactive and push things forward
Reach out to offer help and raise your hand to ask for help
Go out of your way to show gratitude
Omnicom Health Group is committed to hiring and developing
exceptional talent. We agree that talent is equally distributed,
and we're focused on developing diverse teams that can bring the
best solutions to everything we do. We strongly believe that
celebrating what makes us different makes us better together. Join
us-we look forward to getting to know you.
Keywords: Biolumina, New York , Associate Project Manager, Executive , New York, New York
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