Assistant Office Manager

Company: Affinity Dental Management
Location: New York
Posted on: August 7, 2022

Job Description:

Practice Assistant Manager What Statement-The Dental Practice Assistant Manager (DPAM) is responsible for specific administrative duties (listed below) in a dental Practice. This individual is responsible for helping the Practice Manager in overseeing the staff, the financial health of the practice, community outreach, and in practice marketing initiatives. DPAMs must oversee and maintain high volume of patient appointments, assist Office Manager with interacting with the Revenue Cycle Department and working with the Finance Department on Accounts Payable and Accounts Receivable. A DPAM must work closely with the dentists and other employees to help the office perform effectively. Provide a motivational environment by encouraging and supporting individual growth and development towards superior teamwork and greater success.Make use of Daily, Weekly and Monthly reporting to understand business needs and strive for excellence.Ensure highly productive and accurate scheduling of patients for all providers.Ensure all providers enter progress/clinical notes on daily basis. Ensure all "Over the Counter" balances are collected at time of service.Address all patient AR related items. Including sending accounts to collections. Consistently and fairly administer all practice policies as outlined in Core Policies.Use appropriate forms and procedures in all matters of practice administration. Use discretion in confidential management and/or employer-employee relations matters. Effectively manage employee's own time and workspace to accomplish individual and practice objectives.Accurately maintain patient ledgers of the practice. Be the primary treatment coordinator (see treatment coordinator job description)Assist to Oversee the overall functionality of the Practice (includes but not limited to): Working in the Saturday rotation (where Practices are open on Saturdays)Ensuring all checks are scanned daily and all cash is deposited daily (unless otherwise agreed upon)Education and/or Work Experience Requirements: Bachelor's degree. Comparable experience may be considered to substitute for all or part of the required education at management's sole discretion.1-3 years of managerial experience in medical or dental practice setting preferred but not required.Thorough knowledge of billing codes, Dental PPO, Indemnity, HMO Insurance preferredExperience with Income Statements preferred but not required.Experience with working within a budget preferred but not required.Bilingual (English/Spanish) preferred Excellent computer proficiency (MS Practice - Word, Excel and Outlook, Google Workspace)Excellent communication skills - Talking and writing to others to convey information effectively.Organizational Skills - Ability to create systems and order, break large goals down into achievable tasks.Ability to work closely with a senior management team and lead up and down the chain of command.PI187963142

Keywords: Affinity Dental Management, New York , Assistant Office Manager, Executive , New York, New York