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Office Manager

Company: CCI Crain Communications Inc
Location: New York
Posted on: September 25, 2022

Job Description:

DescriptionCrain Communications is looking for a skilled Office Manager to support our New York Office. In this role you will support the offices in an administrative fashion and provide excellent customer service to all employees, visitors, and suppliers. Please see the complete listing of these exciting responsibilities below.Responsibilities:

  • Oversees and support all administrative and facility duties in the office and ensures that the office is operating smoothly
  • Provides excellent customer service to all employees and guests needing assistance from office services/facilities
  • Management responsibilities over the Mailroom Clerk and acts as backup to cover days off or as needed to receive and sort incoming mail and deliveries, and manage outgoing mail
  • Manages office supplies inventory and place orders as necessary
  • Follows office policies and procedures, and ensure they are implemented appropriately and reviews and suggests updates and improvements
  • Assists with office layout planning and office moves and with managing and maintaining setup and take down of special events that may require table and chair setup and take down
  • Assists in managing office budget, creation of purchase requests, receivers and the processing of invoices to be paid by accounts payable
  • Represents the Company between building management office, contractors and suppliers and as a local corporate representative to employees
  • Identifies opportunities for process and office management improvements, cost reductions, procedure improvements and design
  • Provide other administrative support as necessary, including scheduling group meeting requirements, maintaining facility calendars, doing research, and creating reports
  • Works with technology and various software programs such as Microsoft Word, Excel, Workday, Pitney Bowes SendSuite, office security, badge maker, and other software
  • Provides a safe and secure working environment for all employees and guests. This includes but not limited to life safety responsibilities in maintaining AED machines and fire and active shooter procedures.
  • Environmental emergency point person and leader
  • Familiar with state and city rules and regulations related to pandemic protocol for working in an office.
  • Maintains security photo ID database, ID dispersal and deactivations.
  • Various other duties as requiredJob Requirements:
    • Bachelor's Degree (or pursuing Bachelor's Degree) is preferred, but not required
    • Minimum of 5 year of experience in an administrative or office services capacity
    • Proficient using Microsoft Office programs, such as Excel and Word
    • Excellent customer service skills and an ability to easily build a rapport with guests, employees, senior management, etc.
    • Strong communication skills both written and verbal
    • Experience with Microsoft Outlook - email and calendar scheduling
    • Outgoing and friendly demeanor with a polished, professional presenceThis position is exempt under the Fair Labor Standards Act and is not eligible for overtime pay.#admin#LI-Onsite#LI-KL1#mid#full-timeVisit us at www.Crain.comEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities -The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: CCI Crain Communications Inc, New York , Office Manager, Executive , New York, New York

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