Facilities Manager
Company: Away
Location: New York
Posted on: September 25, 2022
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Job Description:
Away is a global lifestyle brand with a mission to transform travel
through products and content that inspire people to get away more.
In support of our mission, we are seeking a Facilities Manager to
join ourLegal team.
Want to help us transform the travel experience? The ideal
candidate will have had experience in facilities management, vendor
management, andbolstering workplace productivity through the
implementation of streamlined systems and processes.You will report
to the Associate General Counselbased in our New York City
office.
As a company that values diversity, equity, and inclusion, Away
seeks individuals of all backgrounds and experiences to apply for
this opportunity. We're creating an environment where everyone can
thrive. Our customers are global and diverse, so we're building a
team that is too. Through initiatives like our employee resource
groups, anti-racism training, and bias prevention initiatives,
we're building the cultural foundation that gives people the
emotional and physical space to bring their authentic selves to
work.
What you'll do:
Manage day to day workplace & facilities operations for HQ from
general office operations to facilities management, such as space
planning, HVAC maintenance, plumbing, Fire Life Safety (FLS)
vendors and pest control services.
Be the owner of all workplace initiatives as it relates to our
Future of Work Taskforce, ensuring a smooth transition and
optimization of the physical office as we move to support a hybrid
model.
Ensure that the workplace supports the health and safety of all
employees and visitors and that all activities are in accordance
with local law and code. Manage regulatory reporting items such as
Right-to-Know (RTK) filing, ensuring compliance with OSHA measures
and regulatory reporting related to HVAC maintenance.
Oversee the facilities budget and seek out opportunities to reduce
maintenance expenses and ensure documentation and contracts are
organized and systematically reviewed.
Administrator for department software and technology, such as our
security system.
Continuously survey and identify any faults or problems in office
equipment or fixtures, performing troubleshooting minor maintenance
to keep them working
Vendor relationship management for assigned vendors
Coordination of COI's, invoices, manage department CC's and any
corresponding paperwork as needed.
Schedule service as needed, keeping in mind logistics around
business. Manage help desk tickets and employee requests.
Coordinate internal and external responses to break/fix items.
Manage departmental calendar for lifecycle maintenance,
preventative maintenance, site surveys, events, etc.
Peer coach team members to ensure knowledge share is a priority as
well as collaboration
Manage department communications to the wider company and day to
day responses on Slack.
Assist with special projects, such as researching and implementing
a ticketing system, and incident management lifecycle mapping for
HQ.
Create SOPs for employees and develop department procedures
Shared reception coverage with the workplace team and back-up for
porters, as needed.
Who you are:
5 years of facilities management experience
Analytical, abstract thinker with great written and verbal
communication either 1:1 or company wide.
Proficiency in utilizing iOS Mac, GDrive, GSuite, Slack, AirTable
and similar platforms.
Have a great eye for detail and high standards for keeping a neat
and well-organized office.
Friendly, welcoming and confident in your leadership to lead our
team members through change and evolution
Have an appetite and aptitude managing complexity and high volume
against tight timelines
Never satisfied with the status quo, always thinking "how can we do
this better?"
Team player with a "no task is too small" attitude
Passionate about transforming travel (but that's a given!)
About Away:Away is a global lifestyle brand with a mission to
transform travel through products and content that inspire people
toget awaymore. The company launched in 2016 with one perfectly
designed carry-on and has since expanded to offer an array of
luggage and travel essentials built for the modern traveler.
Headquartered in New York City, with teams in London and Toronto,
Away currently ships products to over 35 countries around the
world. Away has been named one of Fast Company's "World's Most
Innovative Companies" and has been recognized on TIME's list of
"Best Inventions." To learn more, visit.
EEO Statement:
Away is dedicated to hiring a diverse workplace that celebrates an
inclusive culture and a sense of belonging. As an equal opportunity
employer, we do not discriminate based on race, color, religion,
sex (including pregnancy, gender identity, gender expression, and
sexual orientation), national origin, age, veteran status, genetic
information or disability.
Away is committed to providing reasonable accommodations for
qualified individuals with disabilities and disabled veterans in
our job application procedures. If you need assistance or
accommodation due to a disability, you may contact us at
talent@awaytravel.com.
Keywords: Away, New York , Facilities Manager, Executive , New York, New York
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