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Senior Category Manager - Events and Venue, Contracts, Services & Technology (Hybrid)

Company: Columbia University
Location: New York
Posted on: January 27, 2023

Job Description:


  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range: $90,000 -$110,000

    Position Summary
    Reporting to the Director, Services, Software & Consultant Agreements, the Senior Category Manager is responsible for the sourcing, review, negotiation, and administration of events, venues and other goods and services agreements to meet the University's business needs.
    Responsibilities
    Strategic:

    • Lead the review and negotiation, and in some cases, the development of agreements in support of collaborations and joint ventures undertaken by the University;
    • Develop venue contracts based on knowledge of meetings contracts, meeting specifications, market conditions, and knowledge of the venue(s);
    • Work in close partnership with the Office of the General Counsel, Risk Management, and University leadership;
    • Work with Director and University colleagues on effective incorporation of new terms and conditions in University contracts to support evolving compliance requirements;
    • Negotiate agreements (i.e. terms, scope, service level agreements, etc.);
    • Assist and advise University departments in obtaining the best total value considering quality, service, and cost on a timely basis;
    • Develop effective working relationships with suppliers in order to negotiate the best possible value, ensure the quality of services (and some goods) purchased, and fully meet the needs of end users;
    • Identify sourcing opportunities for conversion from non-standard agreements to either Master Contracts or University-wide Purchasing Agreements (UwPA's) based on analysis of university spend data;
    • Coordinate with schools and departments to effectively promote and manage University-wide Agreements;
    • Participate in the development, implementation, and promotion of the use of university agreement templates.

      Transactional

      • Responsible for the collection of documentation that provides compliance and completeness of University Purchase Order requirements and prepares for review by Procurement management;
      • Interact with the offices of Risk Management and the Office of the General Counsel;
      • Ensure full compliance of all related transactions with University purchasing policies as well as federal and other applicable regulations;
      • Facilitate, review and track customer and/or supplier requests for waivers relative to University accepted standard terms and conditions;
      • Review and manage consultant/contract queue relative to outstanding customer requests and escalate as required; review and manage expected and/or agreed to deadlines and prioritize accordingly;
      • Develop, negotiate, award, and administer contracts, purchase orders and change orders that take maximum advantage of the University's spending leverage;
      • Process Purchase Requisitions/Change Orders/Contracts of up to $50,000 utilizing Purchasing systems and convert to appropriate Purchase Orders.

        Training, Communications, and Education:

        • Assists the Director, Service Agreements in the ongoing development and refinement of related materials supporting the contracting process, (i.e. user guides, on-site training, forms, etc.);
        • Conduct education, communication, and training activities to promote increased competency within the University community; represent the Purchasing Department at customer and supplier meetings;
        • Provide assistance in the ongoing development and refinement of Purchasing website relative to contracting initiatives;
        • On-going participation in the development of training and web-based documentation relative to contracts and consulting-type agreements.
        • Performs other related duties and special projects, as assigned.

          Minimum Qualifications

          • Bachelor's degree plus a minimum of four years related purchasing experience, preferably in Event & Venuecontract management, including experience with automated purchasing systems.

            Preferred Qualifications

            • Experience with ERP implementation especially Oracle/PeopleSoft, preferred.

              Other Requirements
              Understanding of Events and Venues category and market space.

              • Experience with the development and review of varied contracts is also required with aspecific understanding of Event and Venue and other related agreements.

              • Understanding of event and venue category and market space.


              • Experience with the development and review of varied contracts is also required with a specific understanding of Event and Venue and other related agreements.


              • Proficiency in Microsoft Office (Access, Word, Excel, PowerPoint) including a demonstrated ability to prepare reports, summaries, and analyses and present findings and recommendations.


              • Demonstrated ability to collect and analyze data and evaluate information required.


              • Must be detail-oriented with strong organizational and problem-solving skills, and have the ability to prioritize and manage multiple projects simultaneously.


              • Must be able to effectively manage high transaction volumes on an ongoing basis.


              • Must be a self-starter and capable of operating with minimal supervision.


              • Excellent interpersonal, oral, and written communication skills, including active listening skills, plus the ability to work closely and effectively with a diverse group of University administrators, characterized by strong consensus-building and relationship-building skills, are essential.


              • Must be able to negotiate issues and resolve problems. In addition, the successful candidate must be able to work well with all levels of management, both internally and externally, and be flexible in nature with sound judgment.

              • Must have a passion for excellent customer service and commitment to exceptional quality.

                Equal Opportunity Employer / Disability / Veteran
                Columbia University is committed to the hiring of qualified local residents.

Keywords: Columbia University, New York , Senior Category Manager - Events and Venue, Contracts, Services & Technology (Hybrid), Executive , New York, New York

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