Senior Category Manager - Events and Venue, Contracts, Services & Technology (Hybrid)
Company: Columbia University
Location: New York
Posted on: January 27, 2023
Job Description:
- Job Type: Officer of Administration
- Bargaining Unit:
- Regular/Temporary: Regular
- End Date if Temporary:
- Hours Per Week: 35
- Salary Range: $90,000 -$110,000
Position Summary
Reporting to the Director, Services, Software & Consultant
Agreements, the Senior Category Manager is responsible for the
sourcing, review, negotiation, and administration of events, venues
and other goods and services agreements to meet the University's
business needs.
Responsibilities
Strategic:
- Lead the review and negotiation, and in some cases, the
development of agreements in support of collaborations and joint
ventures undertaken by the University;
- Develop venue contracts based on knowledge of meetings
contracts, meeting specifications, market conditions, and knowledge
of the venue(s);
- Work in close partnership with the Office of the General
Counsel, Risk Management, and University leadership;
- Work with Director and University colleagues on effective
incorporation of new terms and conditions in University contracts
to support evolving compliance requirements;
- Negotiate agreements (i.e. terms, scope, service level
agreements, etc.);
- Assist and advise University departments in obtaining the best
total value considering quality, service, and cost on a timely
basis;
- Develop effective working relationships with suppliers in order
to negotiate the best possible value, ensure the quality of
services (and some goods) purchased, and fully meet the needs of
end users;
- Identify sourcing opportunities for conversion from
non-standard agreements to either Master Contracts or
University-wide Purchasing Agreements (UwPA's) based on analysis of
university spend data;
- Coordinate with schools and departments to effectively promote
and manage University-wide Agreements;
- Participate in the development, implementation, and promotion
of the use of university agreement templates.
Transactional
- Responsible for the collection of documentation that provides
compliance and completeness of University Purchase Order
requirements and prepares for review by Procurement
management;
- Interact with the offices of Risk Management and the Office of
the General Counsel;
- Ensure full compliance of all related transactions with
University purchasing policies as well as federal and other
applicable regulations;
- Facilitate, review and track customer and/or supplier requests
for waivers relative to University accepted standard terms and
conditions;
- Review and manage consultant/contract queue relative to
outstanding customer requests and escalate as required; review and
manage expected and/or agreed to deadlines and prioritize
accordingly;
- Develop, negotiate, award, and administer contracts, purchase
orders and change orders that take maximum advantage of the
University's spending leverage;
- Process Purchase Requisitions/Change Orders/Contracts of up to
$50,000 utilizing Purchasing systems and convert to appropriate
Purchase Orders.
Training, Communications, and Education:
- Assists the Director, Service Agreements in the ongoing
development and refinement of related materials supporting the
contracting process, (i.e. user guides, on-site training, forms,
etc.);
- Conduct education, communication, and training activities to
promote increased competency within the University community;
represent the Purchasing Department at customer and supplier
meetings;
- Provide assistance in the ongoing development and refinement of
Purchasing website relative to contracting initiatives;
- On-going participation in the development of training and
web-based documentation relative to contracts and consulting-type
agreements.
- Performs other related duties and special projects, as
assigned.
Minimum Qualifications
- Bachelor's degree plus a minimum of four years related
purchasing experience, preferably in Event & Venuecontract
management, including experience with automated purchasing
systems.
Preferred Qualifications
- Experience with ERP implementation especially
Oracle/PeopleSoft, preferred.
Other Requirements
Understanding of Events and Venues category and market space.
- Experience with the development and review of varied contracts
is also required with aspecific understanding of Event and Venue
and other related agreements.
Understanding of event and venue category and market space.
Experience with the development and review of varied contracts is
also required with a specific understanding of Event and Venue and
other related agreements.
Proficiency in Microsoft Office (Access, Word, Excel, PowerPoint)
including a demonstrated ability to prepare reports, summaries, and
analyses and present findings and recommendations.
Demonstrated ability to collect and analyze data and evaluate
information required.
Must be detail-oriented with strong organizational and
problem-solving skills, and have the ability to prioritize and
manage multiple projects simultaneously.
Must be able to effectively manage high transaction volumes on an
ongoing basis.
Must be a self-starter and capable of operating with minimal
supervision.
Excellent interpersonal, oral, and written communication skills,
including active listening skills, plus the ability to work closely
and effectively with a diverse group of University administrators,
characterized by strong consensus-building and
relationship-building skills, are essential.
Must be able to negotiate issues and resolve problems. In addition,
the successful candidate must be able to work well with all levels
of management, both internally and externally, and be flexible in
nature with sound judgment.
- Must have a passion for excellent customer service and
commitment to exceptional quality.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local
residents.
Keywords: Columbia University, New York , Senior Category Manager - Events and Venue, Contracts, Services & Technology (Hybrid), Executive , New York, New York
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