Executive Assistant to Managing Director

Company: Beacon Hill Staffing Group, LLC
Location: New York
Posted on: November 20, 2023

Job Description:

Financial Services firm located in Hudson Yards is looking to hire a Temp/Temp to Perm Executive Assistant to support the Head of Investor Relations for Asia. The ideal candidate will come with prior experience supporting a high level executive with travel and calendar. Note the executive travels extensively and spends 3 - 4 months per year in Asia. This role requires someone to be in office Monday - Thursday with a remote day on Friday.Responsibilities:

• Strong calendar management including the ability to schedule a high volume of meetings with multiple attendees
  • Comfortable handling short notice requests and possesses a very strong attention to detail to ensure invites are accurate and inclusive of all necessary attendees
  • Book extensive global and domestic travel itineraries, including:
    • Flights, hotels, entry requirements for international destinations
    • Organize Roadshow transportation and materials production
    • Manage all necessary requirements associated with extended global travel, i.e. visas, vaccinations, etc.
    • Process all expenses in a timely manner using Concur
    • Become familiar with key investor names / organizations
    • Partner with the firmwide EA network for coverage where neededQualifications:
      • 5+ years administrative experience in a corporate setting supporting an executive who travels extensively
      • BA required
      • Strong attention to detail, resourceful, exceptional written/verbal communication skillCompensation/Benefits:
        • 95K - 140K + Discretionary Bonus + Amazing Benefits/PerksBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you.Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, LLC, New York , Executive Assistant to Managing Director, Executive , New York, New York