Project Management Coordinator - (Hybrid Schedule)
Company: Reed Smith LLP
Location: New York
Posted on: November 20, 2023
US Job Description
Reed Smith is a global relationship law firm with more than 1,700
lawyers in 30 offices throughout the United States, Europe, Asia
and the Middle East.
Founded in 1877, the firm represents leading international
businesses, from Fortune 100 corporations to mid-market and
emerging enterprises. Its lawyers provide litigation and other
dispute resolution services in multi-jurisdictional and other
high-stakes matters; deliver regulatory counsel; and execute the
full range of strategic domestic and cross-border transactions.
Reed Smith is a preeminent advisor to industries including
financial services, life sciences, health care, advertising,
entertainment and media, shipping and transport, energy and natural
resources, real estate, manufacturing, technology, and education.
For more information, visit reedsmith.com.
The Project Management Coordinator ("PM Coordinator") will
contribute to Reed Smith's value proposition by driving operational
excellence and fostering an inclusive, collegial culture. The role
will advance the Global Private Equity Chair's ("PE Chair")
priorities and values, both independently and as a member of a key
team ("The Team").
Key drivers for success are strong organizational and project
management skills, understanding of the clients and the legal
projects in Private Equity for the clients, commitment to internal
and external client service, and a high degree of drive, initiative
This role will be a member of a fast-paced team that supports the
PE Chair in driving forward business development, client
on-boarding and client service. The candidate must be adept at
navigating complex, high-pressure environments and be comfortable
working both independently and as a member of a fast-moving team.
The Team is expected to function as a singular unit, with each
member contributing to ensure tasks are completed, processes are
continuously improved, communication flows and deadlines are met.
The candidate will interact directly with clients and partners
across Reed Smith, maintaining and fostering positive
This role will be required to use project management methodologies
and tools to facilitate and execute project management, process
improvement initiatives and process mapping efforts. The role will
be expected to organize and manage projects, including follow up,
for the practice, draft engagement letters and project plans, as
well as help scope and price projects, for clients, as well as
facilitate the full process of on-boarding and intake of new
clients to the Firm.
Responsibilities may include but are not limited to:
Take ownership of own tasks and projects, as well as organization
of team tasks and projects, keeping status updated in team tracking
documents, and contributing to team meetings and team
communications with key updates and status information; demonstrate
flexibility and ability to be nimble in the face of changing
priorities as well as ability to juggle multiple tasks/projects
Manage multiple projects concurrently, juggling priorities,
deadlines and essential project management duties for each
Track and follow up on open items for the practice.
Write engagement letters, including project scoping and pricing,
with input from firm partners, PE Chair, Client Value Team, and
others on the Team. Must be able to apply own understanding /
research of project to draft scoping and assumptions for partner
Create matter workstreams, including for full engagement and
onboarding process of new clients.
Continually compare matter progress to budget utilization and
convey status, as appropriate.
Proactively manage changes in project scope, identify potential
risks and devise contingency plans as appropriate.
Attend client and internal planning meetings, taking note of action
items and follow up.
Actively participate in initiatives set by PE Chair; help define
and prioritize objectives, meet with stakeholders, source and
analyze data, coordinate participants, monitor milestones, drive
progress against plan and provide updates to sponsors and other
Enter and release time spent on Project Management and Legal
Project Management for clients in the firm's Time Entry system
(currently Intapp), such that PE Chair can charge PM/LPM activities
to clients as appropriate.
Education: College degree or related experience required
Experience: Minimum three to five years of relevant working
experience, with at least one year of experience managing large
scale projects. Experience with use of technology to further
project management. Law firm or professional services experience a
Strong organizational skills and attention to detail a must.
Ability to quickly and effectively prioritize and execute tasks in
a high-pressure team-based environment is crucial.
Ability to respond appropriately to shifting priorities, demands
and timelines through analytical and problem-solving
Adept at conducting research into project-related issues and
products. Willingness to work remotely with the global team and
maintain seamless communication.
Computer proficiency with advanced skills in Microsoft Excel,
Microsoft Word, and MS Project (or equivalent) are required, Power
BI and Visio preferred.
Must be able to learn, understand and apply finance skills and new
Experience at working both independently and in a team-oriented,
collaborative environment is imperative. Ability to elicit
cooperation from a wide variety of sources, including senior
partners, clients and other constituents.
High level of professional maturity and integrity, demonstrable
good judgment in sensitive and/or complex situations and unwavering
discretion with confidential information.
Excellent verbal and written business communication skills with
extensive experience creating presentations, visual and verbal.
Ability to compile, review, analyze and synthesize data -
financial, demographic or otherwise - to determine logical
conclusions or provide recommendations based on data and
information that is varied in context, content, and format.
Results-oriented self-starter with a high level of initiative who
takes ownership, prioritizes, manages multiple complex and
time-sensitive projects, and can meet competing deadlines with
little guidance or oversight; ability to bring together multiple
stakeholders to help drive decision; eager to learn through
hands-on hard work and adapting to new responsibilities.
Pay Range:This represents the presently-anticipated low and high
end of Reed Smith's pay range for this position. Actual pay may
vary based on various factors, including but not limited to
location and experience.
NYC: $109,000 - $138,000.
Supervisory Responsibilities: None
Equipment To Be Used: Personal computer and other office equipment
such as telephone, calculator, fax, machine, copier, scanner,
Typical Physical Demands: Manual dexterity sufficient to operate
standard office equipment.
Typical Mental Demands: Able to work effectively in a fast paced
environment. Make judgment decisions and adapt to changing work
situations. Grasp and apply new ideas. Communicate with various
personalities at all levels.
Working Conditions: Works in typical office setting and/or
remotely. Occasionally called upon to work hours in excess of your
normal daily schedule.
Reed Smith offers a challenging work environment, business casual
dress code and a total compensation package that includes a
competitive salary, flexible benefits program, tuition assistance,
and generous 401 (k) plan.
Reed Smith is an Equal Opportunity Employer. Reed Smith's success
depends heavily on the effective utilization of qualified people,
regardless of their race, ancestry, religion, color, sex, age,
national origin, sexual orientation, gender identity and/or
expression, disability, veteran's status, or any characteristic
protected by law. As a firm, we adhere to and promote equal
employment opportunity for all.
Reed Smith provides reasonable accommodations for persons with
disabilities, including in the application and interview
Qualified candidates only. No search firms.
Keywords: Reed Smith LLP, New York , Project Management Coordinator - (Hybrid Schedule), Executive , New York, New York
Didn't find what you're looking for? Search again!