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Events Project/Data Manager

Company: First
Location: Jersey City
Posted on: November 13, 2019

Job Description:

ABOUT OUR COMPANYFIRST is a leading global events agency with teams in New York, Los Angeles, London, Dublin, Singapore and Hong Kong. Some of the world's most recognized companies trust us to develop strategies, and design, plan and produce engaging events. FIRST clients span many industries including financial services, aerospace, technology, consumer electronics, medical and healthcare, automotive, media and the non-profit sector. We are on Event Marketer's "Top 100 Event Agencies" - and "Best Places to Work in Events" - lists. -We've also been recognized by Crain's New York Business as one of the Top 100 "Best Places to Work in NYC" -.For more information please visit: .JOB DESCRIPTIONFIRST is seeking a highly professional and technologically adept individual to provide support to on our Solutions accounts needing assistance with their event and meeting coordination, responsible for managing, supporting and/or executing the coordination of registration and execution of conferences and events.LOCATION: - - -Dallas, TX or Jersey City, NJRESPONSIBILITIES:Project ManagementIndependent Project Manager responsible for the planning and execution of multiple key corporate eventsManage all aspects of the event operation from initial briefing to reconciliationMaintain client liaison and ensure SLA's (Service Level Agreements) are monitored and achieved throughout the event planning processField questions and offer advice to team members to assist with creative problem solvingWork with the team to ensure adherence to client's Standard Operating Procedures (SOPs)Be responsible for accurate and timely budgeting and reconciliation of eventsCreate and closely monitor value-adds at every opportunityShare knowledge and best practice regarding new suppliers, services and venuesBe proactive with ideas and creative solutionsProvide support other team members as neededManagement of vendors contributing to events (gifts, printed materials, etc.)Deepen relationships with existing clients and maximize on opportunities to add new events to the portfolioTravel (10-15% annually) for site inspections and on-site management of events to ensure full coordination of logistics and on-site teamsData ManagementDeveloping and managing online event registration portals including building registration websitesDatabase management to ensure consistency of information, accurate data, inputting when required, generating lists upon requestList manipulation to provide team members with relevant registration data, year on year statistics, and insight into varied elements and event analyticsCollaboration with Data team on -Mobile App platforms and customized event-related appsCreating and distributing online surveys, electronic invitations, and other registration-related communicationsAssist attendees with registration processPrinting name badges, tent cards, place cards, departure notices, email confirmations, agenda, signage etc. where appropriateOn-site support, as needed, during event executionQUALIFICATIONS:6 - 8 years' related Event Management experience preferably in a financial/corporate environmentAdvanced Project Management skills including budget creation, management and reconciliationBachelor's Degree requiredHigh-level conference, meeting and production management and organization experienceExcellent supplier knowledge and negotiating skillsStrong proficiency with Microsoft Office - Excel proficiency is requiredPrior experience with -event platforms such as StarCite, Cvent, Eventbrite, etouches or other registration website platforms is beneficial but not required preferredAbility to manage multiple projects simultaneouslyHighly motivated, able to work independentlyExhibit strong work ethic, patience and a winning attitudeStrong oral and written communication skillsFlexible and willing to work outside normal business hours (evenings, weekends) and travel when requiredADMINISTRATION & GENERAL:Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundingsWork intelligently and ensure that the Team Manager is aware of problems or issues which negatively affect productivityBuild excellent relations with team through positive communicationsEnsure knowledge is shared within the team to enable them to work smarter and more efficientlyWork on ad hoc requests as required, typically during quiet times

Keywords: First, New York , Events Project/Data Manager, Executive , Jersey City, New York

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