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Meeting Planner Concierge

Company: East West Connection
Location: Summit
Posted on: November 11, 2018

Job Description:

East West Connection is seeking a Meeting Planner Concierge with 6 - 8 years experience to work in our client's Conference Center in Summit, New Jersey. East West Connection offer competetive salary, paid vacations, holidays, 5 sick days, contributory medical plans, 401K, LTD, STD, and Life.-- This position is primarily responsible for interacting with client at all levels of management at the client's facility. This position is also responsible for working closely with other key staff positions within East West Connection (EWC) by performing the following duties and complying to EWC SOP'S outlined for the Client. ESSENTIAL DUTIES AND RESPONSIBILITIES: Core duties and responsibilities include the following. Other duties may be assigned.-- Create a master meeting schedule within a calendar tool as requiredReserve meeting space for each event - (written and in person where possible)Maintain calendarProvide meeting registration and attendee management through Celgene's Cvent instanceOversee room set-up and clean upProvide coverage for events as requiredDevelop, coordinate and implement meetings/events from inception request through completion reconciliation --- Stand up Meetings and ConfirmationsManage project timeline and ensure delivery of all events in accordance with client-defined compliance guidelines --- Stand Up Meetings and /confirmationsAttend Daily Stand-Up Meetings and Weekly Campus Updates to review all assigned program logistics and ensure what is being distributed is accurate for all cross functional departments.Create detailed Meeting Confirmations (Express and Complex) highlighting details for each program and ensure program details/agenda are being shared with Cross Functional Departments.Oversee AV needs for each eventProvide recommendations and assist with the arrangement of activities and entertainment/d--cor as requested by the meeting owner, recreational activities, and d--cor/accessories to support eventsManage on-site meeting operations including hospitality desk and on-site staff during events from pre-open to post-closeEstablish personal rapport and engage with client representatives, meeting requestor and/or planning team to develop relationships and gain a clear understanding of client needs and expectationsProvide guidance for all meeting communications and meeting materials inclusive of registration site, invitations, confirmations, agendas, briefing books, meeting-specific content materials, promotional materials, etc. as requiredPerform planning site inspections on-site to ensure space meets client requirementsConnects meeting host to vendor sourcing (excluding hotel) and assists in managing relationships with vendors, hotel staff, and other partners to ensure delivery of services as defined by client and meets the needs of CelgeneEngage appropriate speakers and Key Opinion Leaders for meetings. Assist with coordination and logistics.Maintain actual attendance counts for meetings and events by recording reservations and cancellations in CventAssist in providing guidance for management of Meeting Coordinator, Facilities Coordinator, on-site staff, and other assigned staffCollaborate and provide meeting details/specifications to the Facilities team for set up and other meeting requirementsMonitor expenses to the budget while planning all eventsReconcile all program expenses and bills in the final accounting and post-program reconciliation of each eventMeetingjobs.com.Category: Hospitality & Tourism, Keywords: Meeting and Convention Planner

Keywords: East West Connection, New York , Meeting Planner Concierge, Hospitality & Tourism , Summit, New York

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