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Employment Specialist (Personnel Representative), HR Administration/Coler

Company: NYC Health & Hospitals
Location: New York
Posted on: March 20, 2023

Job Description:

About NYC Health + Hospitals

Empower Every New Yorker - Without Exception - to Live the Healthiest Life Possible

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description

Summary of duties and Responsibilities:

Under direct supervision, conducts recruitment, screening and placement, background investigation, processing of employees and maintenance of record systems. Functions as the main contact for PAC centralized onboarding process, working closely with facility HR staff and OHS to ensure candidates are processed in a timely and efficient manner. The incumbent will also provide support to the Asst Director of HR Compliance with running and modifying basic reports and performance evaluation compliance.

Essential Functions (listed in order of importance to role and time spent on function):

  • Facilitates onboarding process of selected candidates; including fingerprinting, review pre-employment forms, background screening and review of basic benefits information.
  • Follow-up with new hires regarding outstanding documents.
  • Enters all new pre-employment employees' information into PeopleSoft HRIS in a timely and accurate manner.
  • Contact pending hires to confirm start date, orientation and any incomplete items to be resolved prior to hire.
  • Enters employee license, certificate, BLS card and New Employee Orientation completion date into PeopleSoft HRIS. Partners with OHS to ensure annual health assessment records are properly maintained in PeopleSoft.
  • Assists with coordinating new hire orientation ensuring all documents are prepared and room and equipment is appropriately set up.
  • Transfers performance evaluations to a new supervisor and re-opens performance document upon request.
  • Creates digital personnel file for newly hired employees. Updates personnel files as required.
  • Executes various confidential administrative tasks by processing, recording, sorting and filling HR documents; following System policies and procedures on personnel record keeping.
  • Supports PAC Asst. Director of Compliance int the coordination of the online performance evaluation process in PeopleSoft HRIS for assigned PAC facilities.
    • Performs registration of e-performance evaluation document in Board report, uploads Performance Evaluations document into OnBase and finalizes e-performance in PS.
    • Notifies direct supervisors regarding performance evaluation due status bi-weekly. Follows up with supervisors on past due evaluations. Troubleshoots the issues with online access to Manager Dashboard and e-performance document completion.
    • Generates PeopleSoft reports upon a request. Participates in HR audits
    • Performs other HR generalist and administrative tasks and duties as assigned This position will be assigned to a primary PAC facility; however, the incumbent must be able to travel to different locations throughout the five-boroughs of NYC on an as needed basis.

      Minimum Qualifications

      1. Associate's Degree from an accredited college or university in Human Resources Management, Public Relations, Healthcare Administration, or a related discipline; or
      2. High School Diploma or its educational equivalent and two (2) years of relevant experience in human resources, administration, labor relations, employee relations, learning and development, talent acquisition, customer service (providing information and resolving customer concerns), or a related administrative support function.

      Department Preferences
      • Experience working in a Human Resources Department, preferably in healthcare, government or non-profit setting
      • Strong Microsoft Office skills including the ability to create and modify Excel spreadsheets.
      • Strong communication skills with the ability to interact with individuals at all levels of the organization
      • Ability to work in a collaborative, team-oriented environment
      • Knowledge of HRIS systems, or similar applications.
      • A Baccalaureate Degree in a relevant field from an accredited college or university; or,
      • Graduation from a senior high school and four years of satisfactory semi-professional or technical experience in personnel operations; or, 3. A satisfactory equivalent combination of education, training and experience.

        How To Apply

        Please be advised that proof of Covid-19 vaccination is required prior to hire.

        If you wish to apply for this position, please apply online by clicking the "Apply Now" button.

        If applying online, please include your cover letter in the same file attachment with your uploaded resume.

        NYC Health and Hospitals offers a competitive benefits package that includes:
        • Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
        • Retirement Savings and Pension Plans
        • Loan Forgiveness Programs for eligible employees
        • Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
        • College tuition discounts and professional development opportunities
        • Multiple employee discounts programs

Keywords: NYC Health & Hospitals, New York , Employment Specialist (Personnel Representative), HR Administration/Coler, Human Resources , New York, New York

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