DIRECTOR, BENEFITS ADMINISTRATION, HUMAN RESOURCES
Company: Association of National Advertisers
Location: New York
Posted on: October 27, 2024
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Job Description:
About the ANAThe ANA's (Association of National Advertisers)
(https://www.ana.net/) mission is to drive growth for marketing
professionals, brands and businesses, the industry, and humanity.
Founded in 1910, the ANA provides leadership that advances
marketing excellence and shapes the future of the industry. Our
membership includes more than 20,000 brands and 50,000 industry
professionals that collectively invest $400 billion in marketing
and advertising annually. It consists of U.S. and international
companies, including client-side marketers, nonprofits,
universities, and marketing solutions providers, which include ad
agencies, marketing data science and technology suppliers, law
firms, consultants, and vendors. We are obsessed with delighting
our members through superior products and services and an
unwavering commitment to helping them become more effective
marketers, build stronger brands, develop a more productive
industry, and benefit humanity through bold leadership and
innovation programs.LocationNew York City (hybrid)Position
SummaryThe Director, Benefits Administration is responsible for
implementing best practice HR processes, standards and programs in
the areas of employee benefits, compensation administration, HRIS,
reporting and compliance. Primary responsibilities include managing
the administration of group benefits programs, maintaining optimal
function of the HRIS, coordinating and validating payroll
activities associated with timekeeping data and personnel changes
and providing input on annual budgets and business plans. This is a
hybrid role so we are seeking a local candidate who can work
on-site a minimum of 3 days per week.Primary
Responsibilities:Benefits AdministrationOperate as the primary
point of contact for employees and management on benefit program
entitlements/coverage/options and on interpretations of related
laws, regulations and policiesDevelop and conduct internal training
sessions, employee orientation and offboarding for all benefits
plans. Oversee the approval and tracking of new hire benefit
elections in the HRIS and accuracy of data reported in carrier
portalsOrganize annual open enrollment, which includes planning
informational sessions and collaborating with VP, HR on benefit
communications to employeesEnsure benefits materials are up to
date, easy to understand and readily available to employees on the
company intranet. Maintain benefit plan compliance documents and
proceduresReview, reconcile and validate benefits utilization
reports and invoices that are received from carriers and
third-party administratorsPlan and execute ANA's employee Wellness
Program to engage employees in maintaining and improving their
overall healthAssist and support 401(k) plan administration,
including confirmation of deferral and loan changes and annual
non-discrimination testingLeave AdministrationProvide the full life
cycle administration of FMLA, STD, LTD, paid/unpaid personal leaves
as well as ADA accommodation requests and Worker's Compensation
claimsDocument, communicate and maintain leave of absence
procedures and training materialsHRIS and PayrollResponsible for
effectively entering, maintaining, and reporting employee data
through Paychex Flex HRIS database. Ensure that system records are
accurate and properly managedPrepare and submit payroll information
to the Finance department on a bi-weekly basis. Run reports to
audit and crosscheck employee information in the HRIS after payroll
is submittedReview timesheets for hourly employees to verify
accuracyResearch payroll errors and recommend corrective
actionInterface with third-party benefit administrators as
necessary to ensure accurate and timely processing of benefit
deductionsServe as point person for user inquiries and questions
related to training, self-service capabilities, and accessEngage
vendors regarding diagnosing system problems and driving
appropriate solutionsPeople Analytics and ReportingWrite and
produce customized reports for various internal stakeholders.
Assist the Finance department with any reports needed for audits
and tax filings. Work with Finance to make sure all necessary
reports and research are done in a timely manner in support of
financial reporting accuracyComplete monthly and year-end HR
reporting such as employee rosters, demographics, benefits and
compensation informationPerform data analysis and update metrics to
assist executive leadership in tracking expenditure and progress of
benefit programsCompliance and RecordkeepingEnsure that the company
complies with all federal and state regulations regarding benefits,
compensation, and leave administration including (but not limited
to) FLSA, ACA, FMLA, ADA, EEOC, ERISA, HIPAAManage all federal,
state, and local compliance, filings, reports, and audits related
to the administration of employee benefit programs. Ensure all plan
documents and Summary Plan Descriptions are current, and annual
audits, non-discrimination testing and 5500 filing are completed
accurately and in a timely mannerMaintain company labor law
posters. Ensure compliance for two physical office locations and
remote staff in various states.Professional Experience and
QualificationsBachelor's degree plus 5-7 years' experience in
benefits administration. SHRM/PHR or CEBS certification a
plus.Solid proficiency in payroll/HRIS and benefits systems,
Paychex Flex and Flock Benefits is preferredStrong analytical
skills and professional judgment, particularly with respect to
assessing compliance risk and controls.Expert knowledge of employee
benefits regulations and best practicesExcellent organizational,
and project management skillsProven ability to build and maintain
effective relationships with vendors, employees, and senior
leadershipOutstanding written/verbal communication and presentation
skillsKnowledgeable in multi-state leave benefits.Salary and Total
Rewards PackageStarting pay range: $80,000 to $90,000, based on
relevant experience and qualifications.Comprehensive health and
wellness benefits, 401k with company match, hybrid workweek and
flexible scheduling, generous paid time off program, casual dress
code, incentives, and rewards.To ApplyIf your skills, experience,
and enthusiasm align with the requirements and responsibilities of
this position, please forward your resume with a cover letter and
salary requirements to careers@ana.net. Note: only applicants who
include salary requirements will be considered.Powered by
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Keywords: Association of National Advertisers, New York , DIRECTOR, BENEFITS ADMINISTRATION, HUMAN RESOURCES, Human Resources , New York, New York
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