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Executive Assistant to Human Resources

Company: Glocap
Location: New York
Posted on: November 11, 2019

Job Description:

COMPANY: Publishing
POSITION: Executive Assistant to HR Executive LOCATION: New York, NY
COMPENSATION: DOE + Benefits
BACHELOR'S DEGREE: Preferred

Our client is seeking an Executive Assistant to support an HR executive. The ideal candidate will be detail-oriented and self-motivated, with a professional demeanor. He or she should be someone who enjoys being a team player and can handle many different types of people with tact and courtesy. This is a unique opportunity for a talented and motivated candidate to work closely with senior executives.

RESPONSIBILITIES OF EXECUTIVE ASSISTANT TO HR EXECUTIVE: - Maintain calendar for the executive, being attentive to priorities and optimal use of executive's time - Ensure that proper preparation, materials and files are available for each day's meetings and events - Schedule meetings at NYC and worldwide offices, and all offsite meetings that the executive attends - Arrange video conferences/teleconferences - Back up support to senior team members for expenses, calendaring and travel, as needed - Plan and coordinate global travel. Arrange flights, rail service, hotel and car service reservations. Prepare a detailed travel itinerary prior to each trip - Maintain confidential files - Understand the executive's goals and objectives in order to effectively anticipate deliverables and follow up when necessary - Screen all incoming telephone, mail and email. Review incoming correspondence and draft or send responses as necessary. Provide information when appropriate and ensure that inquiries are routed and responded to - Prepare and file travel expenses on behalf of the executive
REQUIREMENTS OF EXECUTIVE ASSISTANT TO HR EXECUTIVE:
- Bachelor's Degree Preferred
- 2+ years' administrative experience supporting senior management - Customer focused (internal and external) - liaises with staff and clients of all levels - Maintains professional demeanor and calm composure under deadline pressures and in sensitive or stressful situations - Acts with confidence and assertiveness - Maintains confidential information with superior judgement and discretion - Ability to manage multiple projects and people simultaneously - Possess a positive, problem solving attitude
- Strategic thinker
- Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite
- Verification of identity, education, prior employment, and references may be required

Keywords: Glocap, New York , Executive Assistant to Human Resources, Human Resources , New York, New York

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