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Executive Assistant

Company: DENTSU AEGIS
Location: New York
Posted on: February 16, 2020

Job Description:

The Executive Assistant will play a pivotal role in ensuring a seamless workflow for members of senior management. The Executive Assistant must have the ability to work independently on projects, from the conception to completion, work under pressure in a fast-paced environment and handle a wide variety of confidential matters with discretion. The ideal candidate will have the ability to exercise sound judgment in a variety of situations, with strong written and verbal communication, administrative and organization skills, as well as the ability to maintain a realistic balance among multiple priorities.

Job Title:
Executive Assistant

Job Description:

Essential Accountabilities:

  • Provide diverse, complex and confidential administrative and project management support
  • Communicate information for and on behalf of those supported to internal and external audiences
  • Liaise with clients and vendors on behalf of executives to foster positive working relationships
  • Generate and/or gather data in support of report preparation
  • Prepare drafts of correspondence, presentations, spreadsheets and reports for executives' review
  • Create draft agendas for presentations and meetings and distribute documents
  • Arrange and coordinate meetings, teleconferences and other events
  • Plan travel itineraries and make reservations
  • Maintain an accurate calendar and manage schedule for the executives to best utilize their time
  • Maintain a comprehensive calendar of dates for renewal or revision of recurring projects, policies, resolutions or other items
  • Track time-sensitive projects and follow up with staff well in advance of deadlines
  • Provide a bridge for smooth communication between the executives and internal departments demonstrating leadership to maintain credibility, trust and support with senior management team
  • Monitor, review and process timely expense reports
  • Monitor the department budget summary and provide up-to-date reconciliations
  • Prepare meeting materials including PowerPoint presentations and Excel spreadsheets
  • Coordinate catering needs for meetings and events; handle all restaurant recommendations and reservations while taking dietary needs for all parties into consideration
  • Collaborate with IT for swift resolution of any technical difficulties experienced by executives

    Knowledge, Skills, and Competencies:
    • 3+ years of experience supporting executives
    • Bachelor's degree
    • Impeccable administrative and organizational skills
    • First-rate written and oral communication skills
    • Detail-oriented with ability to manage multiple and competing priorities
    • Successful time management in a fast-paced environment
    • Intermediate proficiency in Microsoft Office Outlook, Work, Excel, and PowerPoint

      Location:
      New York

      Brand:
      Amnet

      Time Type:
      Full time

      Contract Type:
      Permanent

Keywords: DENTSU AEGIS, New York , Executive Assistant, Other , New York, New York

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