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Executive Assistant

Company: Michael Page
Location: New York
Posted on: February 16, 2020

Job Description:

Job Description


  • Coordinate Manager's diary and schedule, including managing all travel arrangements and if requested preparing an itinerary folder with relevant trip details
  • Arrange meetings, handle room bookings and set up, prepare needed documents
  • Compile Manager's expenses and enter into Concur for approval and reimbursement in a timely manner
  • Read and route incoming mail, and if requested email, and complete any photocopying / document printing as requested
  • Prepare PowerPoint presentations and assist in report generation as requested
  • Provide support to ad-hoc projects as requested
  • Provide administrative and organizational support to internal and external events / conferences
  • Responsible for submitting, and when within delegation authorities approving, invoices that have been submitted on Concur
  • Responsible for tracking corporate T&E budgets and ensuring that Managers are regularly updated on spend-to-date
  • Generate and / or organize the completion of typed correspondence and reports, including; copy typing and typing routine correspondence
  • Record minutes at meetings and ensure these are written up and shared in an efficient manner
  • Organize and maintain a filing system that facilitates and expedites document retrieval

    The Successful Applicant

    • Bachelor's Degree
    • Prior experience as an Executive Assistant in financial services or professional services
    • Proficient in Microsoft Office applications including Word, Excel, PowerPoint and Outlook
    • Punctual, regular and consistent attendance
    • Must be willing to work flexible hours, under tight deadline pressure, including breaking news. The ability to work overtime as needed
    • Proven ability to collaborate in an administrative team environment

      What's on Offer

      • Competitive Pay
      • Open Office Floor Plan
      • Great work-life balance
      • Growth

Keywords: Michael Page, New York , Executive Assistant, Other , New York, New York

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