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Senior Executive Assistant - Brokerage

Company: JLL
Location: New York
Posted on: November 23, 2020

Job Description:

Job Summary

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be especially well organized, flexible, and enjoy the challenges of supporting an administrative team of a diverse group. The ability to interact with people (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Essential Functions
Promote the mission, vision, and values of the organization.
Provide full executive support to the Vice Chairman and represent the TEAM to the public through personal, telephone, and electronic communications.
Provide administrative support to the Team.
Responsible for day-to-day office operations and record keeping systems.
Manage expense report preparation in PeopleSoft. Submit expense reports, track status, reconcile corporate charge card statements and respond to any audit inquiries.
Prepare and edit correspondence, communications, presentations, and other documents.
Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
Coordinate travel arrangements for the Vice Chairman and team through internet based travel system
Perform other duties as assigned.

Professional Requirements
Adhere to dress code, appearance is neat and clean.
Real estate experience preferred but not required.
Maintain confidentiality at all times.
Provide excellent customer service.
Report to work on time and as scheduled.
Represent the organization in a positive and professional manner at all times.
Comply with all organizational policies and standards regarding ethical business practices.

Qualifications
Minimum 2 to 5 years of experience supporting administration at the executive level required.
An Associate Degree, or higher, in business administration, administrative assistant, or related field preferred.
Excellent computer skills. Proficiency in MS Windows and Office (Word, Excel, PowerPoint, and Outlook).

Attributes
High level of professionalism.
Willingness to complete personal tasks as required.
Integrity as a team player.
Ability to communicate in various forms with multi-level brokers and external clients with minimal supervision.
Display curiosity and interest in understanding our business.
Have flexibility to work outside of normal business hours when required.
Discretion and professionalism when given to access of confidential and/or private information. Highly motivated; with a capacity to multi-task in a fast-paced environment.
Strong organizational and communication skills with proven attention to detail.

#LI

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at Accommodation.Reques@am.jl..com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page I want to work for JLL.

Keywords: JLL, New York , Senior Executive Assistant - Brokerage, Other , New York, New York

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