Senior Executive Assistant - Brokerage
Location: New York
Posted on: November 23, 2020
The ideal candidate will be experienced in handling a wide range of
administrative and executive support related tasks and will be able
to work independently with little or no supervision. This person
must be especially well organized, flexible, and enjoy the
challenges of supporting an administrative team of a diverse group.
The ability to interact with people (at all levels) in a fast-paced
environment, sometimes under pressure, remaining flexible,
proactive, resourceful, and efficient, with a high level of
professionalism and confidentiality is crucial to this role.
Promote the mission, vision, and values of the organization.
Provide full executive support to the Vice Chairman and represent
the TEAM to the public through personal, telephone, and electronic
Provide administrative support to the Team.
Responsible for day-to-day office operations and record keeping
Manage expense report preparation in PeopleSoft. Submit expense
reports, track status, reconcile corporate charge card statements
and respond to any audit inquiries.
Prepare and edit correspondence, communications, presentations, and
Prioritize and manage multiple projects simultaneously and follow
through on issues in a timely manner.
Responsible for heavy calendar management, requiring interaction
with both internal and external executives and assistants to
coordinate a variety of complex executive meetings.
Coordinate travel arrangements for the Vice Chairman and team
through internet based travel system
Perform other duties as assigned.
Adhere to dress code, appearance is neat and clean.
Real estate experience preferred but not required.
Maintain confidentiality at all times.
Provide excellent customer service.
Report to work on time and as scheduled.
Represent the organization in a positive and professional manner at
Comply with all organizational policies and standards regarding
ethical business practices.
Minimum 2 to 5 years of experience supporting administration at the
executive level required.
An Associate Degree, or higher, in business administration,
administrative assistant, or related field preferred.
Excellent computer skills. Proficiency in MS Windows and Office
(Word, Excel, PowerPoint, and Outlook).
High level of professionalism.
Willingness to complete personal tasks as required.
Integrity as a team player.
Ability to communicate in various forms with multi-level brokers
and external clients with minimal supervision.
Display curiosity and interest in understanding our business.
Have flexibility to work outside of normal business hours when
Discretion and professionalism when given to access of confidential
and/or private information. Highly motivated; with a capacity to
multi-task in a fast-paced environment.
Strong organizational and communication skills with proven
attention to detail.
Jones Lang LaSalle (JLL), together with its subsidiaries and
affiliates, is a leading global provider of real estate and
investment management services. We take our responsibility to
protect the personal information provided to us seriously.
Generally the personal information we collect from you are for the
purposes of processing in connection with JLL s recruitment
process. We endeavour to keep your personal information secure with
appropriate level of security and keep for as long as we need it
for legitimate business or legal reasons. We will then delete it
safely and securely.
For more information about how JLL processes your personal data,
please view our Candidate Privacy Statement.
For additional details please see our career site pages for each
For employees in the United States, please see a fully copy of our
Equal Employment Opportunity and Affirmative Action policy
Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is
committed to working with and providing reasonable accommodations
to individuals with disabilities. If you need a reasonable
accommodation because of a disability for any part of the
employment process including the online application and/or overall
selection process you may email us at
Accommodation.Reques@am.jl..com. This email is only to request an
accommodation. Please direct any other general recruiting inquiries
to our Contact Us page I want to work for JLL.
Keywords: JLL, New York , Senior Executive Assistant - Brokerage, Other , New York, New York
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