Department Coordinator
Company: FORD FOUNDATION
Location: New York
Posted on: February 25, 2021
|
|
Job Description:
Please refer to the following link for our complete privacy
policy: Ford Foundation is continuing to hire for all open roles
with all interviewing and on-boarding done virtually due to
COVID-19. Everyone new to the team, along with our current staff,
will temporarily work from home until it is safe to return to our
offices. Instructions for Internal Applicants: Attention Current
Ford Foundation Employees: To submit an application for posted
positions, please close this window and log into your Workday
account and apply through the Career worklet. Instructions for
Applicants: Please read the following carefully before beginning
the online application process. If you are just joining our Talent
Pool, please disregard the instructions for applicants below. To be
considered for employment at Ford Foundation, please complete our
online employment application. Your application and all required
attachments must be submitted for each individual job post for
which you are interested in applying. If there is an application
deadline, please ensure that your application is submitted by the
deadline. Once you submit your application you will not be able to
edit your application. SUMMARY DESCRIPTION The Office of the
President is looking for a Department Coordinator to join their
team! The primary role of the Department Coordinator will be to
assist and manage the calendar of appointments, meetings,
work-related travel, and expenses of members of the Office of the
President including Director, two Program Officers (U.S. Disability
Rights and Reserves Fund portfolios), and in certain instances, the
foundation's Disability Inclusion Advisor. The Department
Coordinator will also manage various activities for the
programmatic team more generally, including meetings, event
coordination, logistics of convenings, grants administration and
communications and follow-up. They'll do this by creating systems
to organize team workflow, strategies, and projects. This position
reports directly to the Director, Office of the President and is an
excellent opportunity for someone eager to learn from a
collaborative and inclusive team on issues relating to social
justice. This position will also allow for the Department
Coordinator to produce work for the president of the Foundation as
well as be exposed to work across the Foundation in both program
and operations.-- The ideal candidate will be detail-oriented,
communicative, responsive, and able to remain calm while managing
competing priorities in a fast-paced environment. They should feel
comfortable collaborating with people of all levels and
backgrounds, as well as building relationships with internal and
external parties.-- RESPONSIBILITIES Workflow and Administration
Assist with Director's and Program Officers' calendar of
appointments including scheduling meetings and follow up Assist
with Director's and Program Officers' work-related travel,
developing travel plans and logistical arrangements, including
processing expense reports via Concur, along with other related
tasks Assist Director and Program Officers in responding to
requests for information or other documentation from various
departments of the Foundation and from others outside of the
Foundation Process a significant number of contracts and event
letters and ensure payment of related invoices Provide additional
administrative support to the team, including, but not limited to
administrative tasks, projects, organizing information, data entry,
and document management support Coordinate team site visits in
collaboration with other teams within the foundation, and plan
relevant events and meetings Provide administrative support, as
needed, to the foundation's Disability Inclusion Advisor
Grant-Related Responsibilities Request administrative and support
information relative to grantee proposals and grant action
Establish and maintain appropriate files, including virtual grant
file records. This includes uploading files into the grant system
(Fluxx) Support the development of grants recommendationsthrough
editing and information compilation Plan and coordinate logistics
for site visits and major grantee meetings; preparing expense
reports Assist with grant-related inquiries, coordinating
responses, and maintain correspondence control records
Communications and Research Prepare presentations and other
materials for program staff Develop and write posts for our
internal website on behalf of the programmatic team and edit other
writing as needed Conduct light research and work with Information
Management staff on research tasks Compile information into
analytical tools and preparing charts or other presentations from
this information QUALIFICATIONS BA/BS plus a minimum of 3-5 years'
experience of supporting multiple managers in a fast-paced
environment or equivalent work experience Highly-functioning
administrator who is proactive and able to self-manage, prioritize
work assignments, problem solve, manage multiple deadlines and
principals, and represent the unit and the Foundation with diverse
stakeholders Proven ability to problem solve and follow up
appropriately on process and procedural issues A team player with
an ability to work in diverse teams with accountability and
responsibility Ability to contribute to a positive, productive,
open and supportive environment that motivates everyone to perform
at their best Excellent oral and written communications skills
Ability to manage communications tactfully and professionally with
high attention to detail and accuracy Detailed knowledge of and
demonstrated proficiency in the use of Microsoft Office and Google
applications, including Microsoft Outlook, Word, Excel, PowerPoint
and Google Drive, Sheets, Docs, Slides Preferred Qualifications and
experience Demonstrated and strong commitment to promoting social
justice-- Physical Requirements-- This position is primarily a
sedentary role. However, the person in this position may need to
occasionally move about the office and access office machinery and
a copy machine/printer (when staff return back to the office).
Alignment to Culture and Values
Keywords: FORD FOUNDATION, New York , Department Coordinator, Other , New York, New York
Click
here to apply!
|
Didn't find what you're looking for? Search again!
Other Other JobsExperienced Body Tech Description: Job Summary Experienced Auto Body Technician needed to repair vehicles thoroughly, safely, and profitably in a manner consistent with Caliber S.O.P., insurance partner and industry guidelines/standards. (more...) Company: Caliber Collision Location: Yaphank Posted on: 03/4/2021 Cashier (Customer Service Representative) - Retail Sales - Full Time or Part Time Description: START YOUR STORY AT SPEEDWAY -- Speedway is focused and dedicated to your success We are committed to ensuring our employees receive proper training in order to provide excellent customer service to (more...) Company: Speedway LLC Location: Smithtown Posted on: 03/4/2021 Cashier (Customer Service Representative) - Retail Sales - Full Time or Part Time Description: START YOUR STORY AT SPEEDWAY -- Speedway is focused and dedicated to your success We are committed to ensuring our employees receive proper training in order to provide excellent customer service to (more...) Company: Speedway LLC Location: Yaphank Posted on: 03/4/2021 Cashier (Customer Service Representative) - Retail Sales - Full Time or Part Time Description: START YOUR STORY AT SPEEDWAY -- Speedway is focused and dedicated to your success We are committed to ensuring our employees receive proper training in order to provide excellent customer service to (more...) Company: Speedway LLC Location: Holbrook Posted on: 03/4/2021 Bartender Description: BartenderKnow what it's like to be in the stadium on game day Then you know what it's like to work at Buffalo Wild Wings. It's fun. It's fast-paced. We're at the top of our game - and we want to keep (more...) Company: Buffalo Wild Wings Location: Centereach Posted on: 03/4/2021 Server Description: ServerKnow what it's like to be in the stadium on game day Then you know what it's like to work at Buffalo Wild Wings. It's fun. It's fast-paced. We're at the top of our game - and we want to keep it (more...) Company: Buffalo Wild Wings Location: Centereach Posted on: 03/4/2021 Sales Representative Base + Commission Description: R15767Sales Representative5 Todd Court, Yaphank, New York 11980Job DescriptionDo you like a job where every day is different Do you enjoy meeting new people The Sales Representative role is an excellent (more...) Company: TruGreen Location: Holbrook Posted on: 03/4/2021 Host Description: Overview br br When you step inside of The Cheesecake Factory, you're surrounded by the best of everything: fresh ingredients, delicious dishes, and incredible people. Our Hosts create the first and (more...) Company: The Cheesecake Factory Location: Lake Grove Posted on: 03/4/2021 Lot Associate Description: Job DescriptionLot Associates assist customers with the loading of their vehicles and also monitor Company: The Home Depot Location: Coram Posted on: 03/4/2021 Auto Body Collision Tech Description: Job Summary Experienced Auto Body Technician needed to repair vehicles thoroughly, safely, and profitably in a manner consistent with Caliber S.O.P., insurance partner and industry guidelines/standards. (more...) Company: Caliber Collision Location: Holbrook Posted on: 03/4/2021 |