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Administrative Assistant

Company: Estee Lauder
Location: New York
Posted on: June 12, 2021

Job Description:

Provides administrative support to up to three Vice Presidents. Helps to effectively manage, organize and prioritize broad range of business activities, using good judgment and self-discipline to manage ever-changing priorities. Key coordinating point person for the team.

Provides diversified administrative support:

  • Maintains extensive inter/intra-departmental calendar and prepares itineraries.
  • Spearheads and organizes off-site meetings, workshops, and seminars.
  • Tracks and updates budget, new vendor onboarding and purchase order management.
  • Manages correspondence, composing own communication in areas of assigned responsibility
  • Prioritizes up to three Vice Presidents' daily workload including: mail, e-mail and phone messages.
  • Coordinates all travel arrangements and prepare expense reports for the VPs.
  • Liaises between Vice Presidents and other staff members.
  • Maintains personal/business contacts, filing systems, correspondence, and purchase office supplies.
  • Initiates and tracks follow up.
  • Directs people to appropriate sources for expedient follow-through.
  • Prepares presentation material, talking points and agendas.
  • Position requires minimum 3 years related experience working for a senior executive in a fast paced, high-pressure environment.
  • Proficient computer skills including Microsoft applications - Outlook, Word, Excel, PowerPoint and Visio.
  • Superior organization skills.
  • Must be able to handle numerous assignments simultaneously and to work calmly under pressure.
  • Must possess excellent communication and interpersonal skills.
  • Mature professional demeanor, particularly for interacting with senior management.
  • Minimal Travel

Keywords: Estee Lauder, New York , Administrative Assistant, Other , New York, New York

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