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Executive Assistant

Company: RealREPP
Location: New York
Posted on: November 22, 2021

Job Description:

RealREPP, a full service commercial real estate recruiting firm, is partnering with a NATIONAL commercial real estate owner/developer to assist them in hiring an Executive Assistant for the CEO. This publicly-traded REIT is incredibly stable and currently experiencing a massive growth mode in upcoming acquisitions!

Essential Job Functions

Manages the calendar for the CEO, including planning and coordinating meetings, arranging domestic and international travel, and itineraries
Screens and prioritizes incoming calls, e-mail and voice mail messages, and resolves routine and complex inquiries. Discerns critical issues and direct callers to the CEO. Prepares complete and accurate messages
Performs various administrative duties including invoice processing, expense reimbursements, attendance and personnel records and administrative reports
Opens and determines disposition of all incoming mail and faxes
Types and edits correspondence, memos and letters for distribution. Retrieves requested information from internal corporate resources to prepare reports and presentations
Prepares, maintains and protects highly confidential documentation and company information
Prepares hospitality arrangements for board meetings and work with investor relations for planning annual shareholder's meeting and all other investor relation functions
Must be able to keep updated professional contacts of the CEO
Represents the CEO to company management, outside investors, shareholders and visitors. Demonstrates strong diplomacy and effective administrative abilities to enhance the CEO's overall effectiveness and the success of the organization
Serves as the liaison to the office of the CEO and all other divisions within the company
Maintains accessibility during extended hours and all days of travel of the CEO


Bachelor's degree and 4+ years experience in admin support role; and/or equivalent level of experience
Ability to work with and maintain confidential company information
Professional phone etiquette is a must
High degree of initiative and independent judgment
Well developed analytical and problem solving abilities
Ability to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines
Computer skills; proven strong capability in software, such as but not limited to, Excel, Word, Outlook, Concur, PowerPoint and Adobe
Ability to operate standard office equipment and follow office procedures
Ability to interpret and explain complex instructions
Strong attention to detail; ability to perform duties with minimal supervision and with high level of accuracy
Effective oral and written communication skills and strong interpersonal and diplomacy skills. Ability to communicate with all levels, both internally and externally
Knowledge of budgeting and expense control

This company offers an excellent base salary plus bonus & OT, industry leading medical/dental/vision, 401K w/ pre-tax and Roth options, and multiple wellness programs. They offer a great work/life balance with 20 days PTO, an extra day off on your birthday, and SUMMER Fridays. OPPORTUNITIES for GROWTH & DEVELOPMENT, continuing education reimbursement & commuter benefits!

If you are interested in applying for this role, please send your resume to or visit our website and apply directly -

We are an equal opportunity employer. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status.

Keywords: RealREPP, New York , Executive Assistant, Other , New York, New York

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