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Client Events Assistant (Entry-Level)

Company: Dechert LLP
Location: Brooklyn
Posted on: May 16, 2022

Job Description:

Global leading law firm Dechert LLP is looking for an Events Assistant with 1-3 years of experience to assist with the planning of corporate events in virtual, hybrid and in-person formats including webinars, seminars, client dinners, receptions and sponsorships/conferences. Our ideal candidate holds a bachelor's degree, is detail-oriented, has successfully worked on events in a law firm or similar setting, and has a great deal of self-sufficiency in accomplishing their duties.

ESSENTIAL JOB FUNCTIONS :
Support planning, implementing and conducting post-event activities for the firm's client events.
Assist with the coordination and scheduling of virtual and in-person thought leadership events, coordinating related logistics and execution of the event.
Work with Dechert IT and AV, as well as outside vendors, on technical specs and dry runs with all event speakers.
Assist with the onsite delivery of signature events, dinners, receptions and other social lawyer-client gatherings.
Ship collateral, giveaways and other events-related materials for events.
Updating of CRM, email and document management system tools, interest in emerging events technologies.
Update internal tools including the Events Hub, Client Events Calendar and team documents filed in iManage.
Use the firm's CRM system (InterAction) to create event mailing lists and update contacts as needed.
Use the firm's email management system (Vuture) to create and send email invitations.
Use the firm's content management system (AEM) to add new and update events on Dechert's website.
Coordinate the distribution of tickets for sporting events, shows, etc.
Purchase and distribution of speaker client gifts.
Preparing and processing payments and invoices, reconciling company credit card statements on behalf of Senior Events Specialist.
Arrange production of event materials, such as name badges, signage and promotional items.
Manage and maintain an inventory of events materials, banners, swag etc. and maintain good order of the New York events closet.
Updates the weekly DATW list and U.S. venue directory.
Supports the DE&I and GWI groups with the compilation of the event invitations and support as appropriate.
Performs any and all other duties as necessary and as assigned by your supervisor for efficient functioning of the Department, Office and Firm.

QUALIFICATIONS / KSAs :
Bachelor's degree preferred.
1-3 years of event planning experience, preferably in a law firm or professional services environment.
Detail-oriented and organized.
Strong organizational skills including attention to detail and ability to multi-task.
Ability to travel and work overtime as needed.
Interest in learning new skills.
Comfortable with technological.
Commitment to excellent internal and external client service.
Good oral and written communication skills. Good grammar, vocabulary and reading comprehension.
Knowledge of the firm's policies and procedures.
Ability to effectively manage competing priorities.
Good interpersonal skills with polite, professional and positive manner.
Ability to maintain confidentiality.
Ability to learn new skills as they become necessary.
Ability to work independently and as a team player in a collaborative organization.

Keywords: Dechert LLP, New York , Client Events Assistant (Entry-Level), Other , Brooklyn, New York

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