Graduate Assistant

Company: BrandEd
Location: New York
Posted on: May 16, 2022

Job Description:

Job Title: Graduate AssistantDepartment: Administration & LibraryReports To: Director of AdministrationFLSA Status: Non-ExemptPrepared by: Human ResourcesPrepared Date: 7/2021Position PurposeGraduate Assistants (GAs) are integral in building community at SIA-NY in that they create a welcoming environment,assistwith student and visitor questions and concerns, and maintain a clean, organized space in the 6th Floor Student Commons area and in the Library. In addition to providing quality customer service, GAsareresponsible for performing a variety of front desk and clerical functions in both the Commons and the Library.Essential Duties and ResponsibilitiesSpecific duties and responsibilities include thefollowing,but the individual will also be expected to perform all the dutiesnecessary which arecustomarily performed by a person holding this position. Other duties may be assigned6thFloor Commons/ ReceptionAreaFront desk coverage(including reception and answering/ directing telephone enquiries)for evenings and weekends;Provide supporttoandassist in the management of afterhours happenings at the Institute including, community events,MA classes,andevening study hours.Communityevents supportmayincludeartist lectures, career workshops, book signings and admission events;Work with IT to troubleshoot and assist presenters with audio visual and classroom issues;Coordinate withall facility, student, andstaff in case ofemergencies (may include fire alarm checks, 911 emergencies, or building evacuations)and;Other office clerical duties as assignedLibraryStaff the Library circulation desk and usethe library management system to issue, return and renew library materials;Answer in-person and telephone enquiries, guiding patrons to both hardcopy and e-resource; refer complex enquiries to the librarians for further assistance. Recordall enquiries both in-person and remotely intoSpringshare'sLibAnswers;Providebasic IT support when necessary;Provide support for projects, such as annual collection audits;Re-shelvebooks, periodicals and complete shelf tidying/reading duties;Open the library during morning coverage and close the library during evening coverage;Provide evening and weekend coverage during term time, along with possible additional hours if necessaryWork on special projects, as needed.Knowledge and AbilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge and skill required. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Ability to monitor all programs, calendars, and events in order to provide accurate information to students, faculty, staff, and visitors.Ability to take charge and direct others in anyemergency situation.StrongIT skills including Word, Excel, Outlook, and an understanding of how to set up audio/visual equipment.Ability to organize, plan, and prioritize work activity with little supervision.Ability to use discretion, maintain confidentiality and represent the Institute in a professional manner.Strong attention to detail with accuracy.Must be dependable, present, motivated and be willing to learn new skills or tasks as needed.Strong interpersonal and communication skills required for working in a small team and for working within the broader context of the Institute.Strong customer service skills.Adaptable to changes in the workplace.Strong verbal and written communication skills.Ability to be present in the office/reception area and library.Ability to pass a background check.Education and Work ExperienceCandidates must be a current first-semester student at Sotheby's Institute of Art -NY and in good academic standing.Bachelor's Degree.Experience working in an administrative role, preferred.Candidate with face-to-face customer service experience will be given priority.Work EnvironmentThe work environment characteristics listed here are representative of those an employee encounters while performing the essential functions of his/her job. Under the ADA, reasonable accommodations must be made to enable individuals with disabilities to perform the essential functions.Basic office, reception area,libraryand classroom environment.The above statements are intended to describe the general nature and level of working being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Sotheby's Institute of Art reservesthe right to modify this job description in its sole discretion.BrandEd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Keywords: BrandEd, New York , Graduate Assistant, Other , New York, New York