Executive Assistant

Company: Clarins USA, Inc.
Location: New York
Posted on: May 17, 2022

Job Description:

Job DescriptionReady to bring passion into your career? Clarins USA is not only a fast-growing, leading Beauty Company, we're also a committed, family-owned enterprise with a fiercely independent and pioneering spirit. As one of the top skin care companies worldwide, with a strong position in Europe and the Americas and growth accelerating in Asia, we're looking for an Executive Assistant in New York City, New York. The role: You will support the President, North America of Clarins USA with day-to-day administrative duties and operational support. What you'll do: By fulfilling the main mission of this role, you will contribute to the 5 pillars of strategy: people-centric, brand-builder, consumer-obsessed, digitally minded, and committed to responsible beauty.

• Coordinate and facilitate the planning and management of schedule for the President, North America.
• Schedule executive and management meetings and seasonal retailer meetings by coordinating multiple schedules of executive and other internal staff and outside attendees.
• Coordination of domestic and international conference calls, as well as the setup of video conference calls.
• Preparation of internal and external meetings including ordering and setup of catering, A/V requirements, gratis, preparation of sales materials, etc.
• Create and develop advanced Power Point presentations.
• Create correspondences, memos, agendas, charts, tables, graphs, and business plans, etc. for distribution.
• Coordinate and execute travel arrangements including air, hotel, and ground transportation. Coordinate travel for international visitors and members of the team when necessary.
• Coordinate with office manager to set up office space, voicemail, and computer needs for new hires.
• Maintain record of car service and update monthly.You are:
  • Curious, with the desire to learn constantly.
  • Analytical and have strong problem-solving skills.
  • Collaborative and succeed in motivating a team.
  • Genuinely looking forward to new challenges You have:
    • Must be extremely organized, energetic and proactive.
    • Ability to interface well with all departments and to represent the GM/EVP in a highly professional manner.
    • Maintain the highest level of confidentiality.
    • Must be able to handle multiple tasks simultaneously.
      • Proficient in MS Word, Excel and Power Point a must.
      • Must be a team player.
      • Outstanding client service. We have:
        • Standout brands: Clarins, My Blend
        • Distinctive, high-quality products and services
        • A longstanding commitment to social, economic and ecological initiatives
        • Growth opportunities
        • Learning & Development
        • An attractive compensation and benefits package If you have a curious mind and are always questioning how things can be done better, the ability to take risks and accept new challenges, join us! Equal Opportunity Employer

Keywords: Clarins USA, Inc., New York , Executive Assistant, Other , New York, New York