Merchandise Assistant
Company: TalentBurst, Inc.
Location: New York
Posted on: August 7, 2022
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Job Description:
Job Description Merchandise Assistant New York, NY Hybrid Role
(2 days/week in office) 5 months Details: Assists and supports 2-4
Buyers and an AVP, Merchandise Manager on a variety of
administrative and clerical functions. Communicates with
approximately 50 vendors between all merchants they support.
Monitors and edits domestic and import purchase orders and follows
up on allocations and late vendor shipments. Interfaces with all
levels of management and communicates with multiple internal and
external contacts on a routine basis. Coordinates all travel
arrangements for assigned merchants and sets up vendor and agent
visits in the home office. Creates and maintains spreadsheets to
monitor weekly spend for merchants as necessary. Assists and
supports Merchandise Assistants and merchants outside of own area
to include corporate buying offices as needed. Major Areas of
Responsibility Purchase Orders Prepares and writes domestic and
import purchase orders. Enters and reviews electronic PO's via the
Buyer Worksheet application. Revises purchase orders daily and
follows the purchase order change process. Ensures all necessary
signatures are obtained for a letter of credit PO. Partners with
Planning & Allocation to expedite PO entry. Follows through with P
to ensure electronic PO's are addressed in a timely and accurate
manner. Ensures accuracy and integrity of ASN/EDI PO information
including identifying ASN/EDI orders and contacting vendors for
required information when needed. Pulls late lists weekly and
follows up on all late PO's with vendors. Reviews ship dates and
cancels or makes revisions as necessary. Receives authorization
from Buyer to approve vendor shipping extensions and renegotiate
costs as needed. Follows up with traffic/transportation departments
as needed. Tracks all PO's generated through the buyer worksheet
system to ensure final PO has been received. Assists in merchandise
shipment follow up and problem solving for over/under shipments and
vendor charge-backs/cost discrepancies. Vendor Communication
Communicates daily with vendors via telephone and email regarding
purchase orders, allocations, problem solving, etc. Plays an
integral role in enhancing and maintaining strong working
relationships. Fields and screens telephone calls for PO and non-PO
related matters to include prospective vendor inquiries, scheduling
vendor appointments and allocation inquiries. Initiates calls to
vendors to solicit contact and address information to ensure vendor
databases are accurate and updated. General Office Duties, Vendor
Samples and Special Projects Faxes, files and photocopies PO's and
other departmental forms. Develops effective organizational
techniques to support merchants and operations such as filing and
binder systems. Organizes reports for Buyers on a weekly basis to
include Buyer Control File and On Order Inquiry. Coordinates all
travel arrangements weekly for 2-5 merchants and completes
Merchandise Manager/Buyer itinerary paperwork including scheduling
market appointments. Assists and supports MAs and merchants outside
of own area to include corporate buying offices as needed.
Coordinates and sets up vendor and agent visits at the home office.
Assists in pre-production/production sample process to include
tracking receipt of samples, setting up displays for buyer approval
and creating and maintaining binders, etc. Opens and organizes all
sample packages for buyer review. Requests samples from vendors for
strategy meetings and ensures samples are received and returned in
a timely manner. Organizes and maintains sample room and purges
samples as needed. Maintains a pre-ticket address database and
follows-up with the Planning department and vendors to resolve
pre-ticketed merchandise problems. Complies with Sarbanes Oxley
requirements by obtaining Buyer and AVP, MM signatures on all PO's.
Performs special projects as assigned or directed (i.e. pullng
selling, weekly $ spend grids, spreadsheets, etc.) #LI-FRESH
Keywords: TalentBurst, Inc., New York , Merchandise Assistant, Other , New York, New York
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