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Accounts Payable Supervisor

Company: Building Service 32BJ Benefit Funds
Location: New York
Posted on: August 7, 2022

Job Description:

Position Summary: Under the supervision of the Controller, the Accounts Payable Supervisor would be responsible for the overall supervision of Accounts Payable processing, supervising Accounts Payable staff, monitoring workflows and processing payment as needed. The Accounts Payable Supervisor would also monitor and oversee the Funds electronic invoice routing and approval system, and would be in charge of user training and support, both within the accounting department, and throughout the organization. In addition, the Supervisor would conduct research, troubleshoot and resolve all accounts payable systems issues. Essential Duties and Responsibilities:Responsible for overseeing timely processing and payment of AP invoicesReviews weekly payments (checks/ACH/wire/credit card), ensuring accuracy of invoice data entry and that all approvals are in line with the company's limits of authorityManages and distributes workload for the AP Department and ensures proper cross-trainingSupervises AP Staff, providing guidance in efforts around problem solving and troubleshooting, collaborating with other teams as necessaryAssists with annual financial statement audit and other periodic audits by outside agencies Works effectively with Purchasing and Receiving departments, minimizing invoices that are placed on the AP problem log when they cannot be properly matched to receipt quantity or pricing on the purchase orderPrepares and analyzes weekly and monthly metrics for the AP DepartmentAssists with month-end close process (reconciles monthly AP sub-ledger to General Ledger)Reviews and maintains current AP processes and provides suggestions of opportunity for improvement and automationResponsible for hiring, training and developing AP StaffInterfaces effectively with other Finance Department StaffEnsures related AP inventory receipt GL accounts (2011/2013) are reconciled and transacted timely as well as kept currentOversees timely and accurate completion of annual 1099/1096 filingTechnical Skills: High Level of proficiency in Microsoft office, including Excel, Word and Outlook.Basic Knowledge of ACCPAC (or equivalent) strongly preferred.Accounts payable processing knowledge / backgroundStrong analytical, problem solving and decision making skills.Ability to prioritize work and meet deadlinesExcellent organizational skillsDetail oriented with strong ability to multitask Interpersonal Skills: Strong oral and written interpersonal skills.Demonstrated customer service orientationWorks well with a variety of staffGears communication to the need of others.Ability to work independently and as a team player.Ability to effectively operate in a fast paced work environment. Qualifications and Core Competencies: Associate Degree Required/Bachelor's Degree Preferred 6-7 years of experience in contract administration and accounts payableEnglish (must read, speak, write and understand)Strong vendor negotiating skillsStrong math skillsStrong writing skillsInforms management of potential issuesRespects timelines set to complete work projectsPrioritizes work flows & escalates time sensitive mattersConsistently shares issues and problems with director and Accounts Payable, always providing a potential solution.Writes clear & concise e-mails / letters / correspondenceUses technology such as word processing, spreadsheets and email to access and communicate information.Seeks ways to work more efficiently and effectively while not losing site of departmental goalsFollows up with requests from other departments /Insurance Broker/Director of Finance for information / reportsAssists co-workers when necessary*Salary is based on experience*Full-Time Benefits (Premiums 100% paid by employer, 401K, Pension, and more) PI187974702

Keywords: Building Service 32BJ Benefit Funds, New York , Accounts Payable Supervisor, Other , New York, New York

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