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Senior Real Estate Paralegal

Company: Gables Search Group
Location: New York
Posted on: September 25, 2022

Job Description:

We have a tremendous opportunity for a Senior Real Estate Paralegal in New York with our international law firm client.

You will play a key role in supporting the Real Estate Department's attorneys with:
(i) commercial real estate matters, following each matter from its inception through the closing and post-closing phases and
(ii) NYC/NYS lobbying compliance, working closely with the Firm's outside compliance counsel.

What You'll Do:
Closings; Document and Data Production, and Management:

  • Provide support for closings, including
  • Tracking transaction tasks and phases and communicating progress to deal team as issues and/or items are resolved,
  • Preparing and tracking signature pages,
  • Managing and controlling execution of closing documents,
  • Forming and qualifying business entities, and
  • Ordering good standing certificates and certified copies of filed documents relating to business entities.
  • Assist in organizing, obtaining, preparing, revising, proofreading, and compiling closing documents.
  • Utilize, create, or establish procedures to manage transactions and responsibilities.
  • Ensure that corporate service provider and other third-party invoices are timely paid in accordance with the Firm's policies regarding billing and invoicing.
  • Produce and distribute internal and external closing indices and sets; organize and ensure retention of documents and records for completed transactions.
  • Responsible for compliance with client-specific document management requirements.
  • Follow up on documents submitted for recording and other post-closing matters.
  • Utilize Firm document management systems, databases, and other resources to organize and maintain all types of documents and information. Work closely with IS on various data management issues.

    Lobbying Compliance:

    • Act as a point person for the Department's lobbying compliance processes, including
    • Work closely with and act as a main point of contact for the Firm's outside compliance counsel,
    • Coordinate with the Department's billing team to ensure compliance counsel timely receives the relevant time and expense reports for NYC/NYS lobbying reports,
    • Maintain detailed registry of the Department's active lobbying matters,
    • Assist with lobbying authorization letters,
    • Gather materials for random audits and assist clients with the same, and
    • Monitor concurrent, time-sensitive lobbying demands with organization and follow-through.

      Other Duties:

      • Maintain timely and accurate timekeeping records.
      • Communicate directly with clients and other third parties.
      • Coordinate with paralegal colleagues across the Firm to ensure timely, effective, and efficient service to attorneys and others across the Firm; provide coverage on matters; and develop and maintain processes and procedures.
      • Assist in onboarding and training new hires joining the Real Estate Department paralegal team.
      • Develop and present trainings to attorneys and business services staff regarding paralegal services.
      • Other duties as assigned.

        What You'll Bring:
        Education: Bachelor's Degree

        Experience: Minimum of 5 years of commercial real estate paralegal experience within a large law firm.

        Skills and Abilities:

        • Prior experience with NYC/NYS lobbying files preferred but not required.
        • Knowledge of title and survey review for commercial properties preferred but not required.
        • Must be a Notary Public licensed in New York State or able to obtain a commission within six months of joining the Firm.
        • Ability to be resourceful and coordinate all phases of a closing.
        • Proactive, analytical, and consultative problem-solving and decision-making skills.
        • Strong interpersonal, verbal, and written communication skills to facilitate effective working relationships with attorneys, title specialist, clients, and support staff.
        • Must be able to organize and manage multiple priorities as well as effectively coordinate a heavy work flow.
        • Ability to use the Firm's resources efficiently and effectively.
        • Proficiency with various software programs including Outlook, Word, Excel, and PDF software.
        • Proficiency with document management systems and online database management.
        • Ability to work well in a demanding and fast-paced environment.
        • Ability to work well independently as well as effectively within a team.
        • Commitment to work overtime, including nights and weekends.

Keywords: Gables Search Group, New York , Senior Real Estate Paralegal, Other , New York, New York

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