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Executive Assistant Dean's Office

Company: Icahn School of Medicine at Mount Sinai
Location: New York
Posted on: November 26, 2022

Job Description:

_*Strength Through Diversity*_

_*Ground breaking science. Advancing medicine. Healing made personal.*_

_*Role and Responsibilities: *_

The Executive will responsible for the administrative and office services support for the Human Resources Department within the Icahn School of Medicine at Mount Sinai. This role reports to the Dean for Faculty, Staff & Trainee Relations and will also provide support to other members of HR Leadership. Specific duties are listed below.

- Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.

- Heavy Calendar management for HR Leadership team members

- Assists with tracking of investigations.

- Tracking expenses.

- Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies.

- Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.

- Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.

- Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.

- Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.

- Coordinates administrative, secretarial and/or general office support coverage.

- Performs other related duties.

_*Requirements: *_

- Bachelor's degree or equivalent combination of experience and education. I.e. HS/GED diploma plus seven years of experience.

- 5 years related administrative or business experience required. Some supervisory experience preferred.

- Ability to maintain the highest level of confidentiality in verbal and written communications.

*Strength Through Diversity*

The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we're as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by:

* Serving as the primary resource management representative of the Mount Sinai leadership teams, committees, etc., and acting as the primary executive leader interface between Mount Sinai and key executives from the health systems' vendors and partners.
* Engaging with relevant thought leaders and policy-makers at the federal and state levels, and representing the Health System as assigned.
* Using a lens of equity in establishing and promoting policies and procedures and providing opportunities for all to thrive.
* Confronting racist, sexist or other inappropriate behavior and challenges exclusionary organizational practices and serving as a role model to promote anti-racist behaviors.
* Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.

Explore more about this opportunity and how you can help us write a new chapter in our story!

*Who We Are*

Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside (formerly Mount Sinai St. Luke's), and New York Eye and Ear Infirmary of Mount Sinai.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression.

*EOE Minorities/Women/Disabled/Veterans*

The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $58,661.00 - $74,250.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Job Type: Full-time

Pay: $58,661.00 - $74,250.00 per year

Benefits:
* Dental insurance
* Employee assistance program
* Flexible spending account
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Retirement plan
* Tuition reimbursement
* Vision insurance
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday

Ability to commute/relocate:
* New York, NY 10029: Reliably commute or planning to relocate before starting work (Required)

Education:
* High school or equivalent (Required)

Experience:
* Administrative experience: 5 years (Required)

Work Location: Hybrid remote in New York, NY 10029%58047475%

Keywords: Icahn School of Medicine at Mount Sinai, New York , Executive Assistant Dean's Office, Other , New York, New York

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