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Senior Academic Affairs Specialist

Company: Intl. Parking Inst
Location: New York
Posted on: January 27, 2023

Job Description:

SummaryThe Office of Student Services
in the College of Humanities and Sciences invites applicants to apply for an
outstanding opportunity to join their team as a Senior Academic Affairs
Specialist. The Office of Students Services in the Dean's Office provides
essential academic administration services to the Associate Dean for
Undergraduate Programs and all undergraduate students in the College.Student Services Specialists perform
professional work requiring an in-depth knowledge of one or more specialized
student services functional areas. Their typical duties may include designing
and executing programs for student groups, developing and enhancing resources
for student groups, collaborating with student leaders, and assessing
programmatic efforts to ensure efficiency and adherence to policies. They may
work independently or as a member of a team. Student Services Specialists work
under limited supervision, making complex decisions independently and referring
unprecedented issues to an upper-level manager. Student Services Specialists
typically report to a manager or director or in some units may report to an
administrator.Senior Student Services Specialists possess greater knowledge of the student services field, distinguishing them from Student Services Specialists. They are further distinguished by the complexity of assigned work; an ability to identify options and develop solutions for unique or unprecedented situations; greater decision-making authority; and the judgment, resourcefulness, and ability to identify issues and/or areas that should be addressed differently. They are resources for others, participating in mentoring, coaching, and training.Job-Specific DutiesThe Senior
Academic Affairs Specialist is responsible for:---Ensuring graduation applications are processed
accurately from onset, completed, recorded in the database, and properly
reviewed by the advisor. They will also make certain the Office of Student
Services maintains a confidential filing system that is in compliance with
University, state, and federal guidelines.---Maintain up to date information on overall
university and CHS policies and procedures as it relates to advising and degree
requirements, plus additional requirements related specifically to student
bulletin year.---Work with the Office of Records and Registration
to make certain the Office of Student Services complies with the graduation
deadlines, requirements, and processes set forth by the Graduation Office.---Coordinate the collection of undergraduate
student names with department honors in CHS for the VCU Commencement Book and
submit to the Graduation Office.---In absence of Advising Directors, lead monthly
CHS Advisor Meeting for all applicable faculty/staff in the College, providing
tools necessary for successful advising and a well-organized graduation
process; meetings will provide opportunities for exchange within CHS units to
express their concerns, victories, and areas of improvement.---Develop advising materials for CHS units when
necessary.---Work with all faculty/staff regarding routine
graduation issues and their resolutions.---Serve as liaison to department chairs and
advisors regarding advising and graduation for CHS.---Provide accurate graduation data to the
Associate Dean for Undergraduate programs and the Directors of Advising and ad
hoc reporting.---Notify students that did not meet degree
requirements of graduation cancellation. Coordinate the approval and
dissemination of "walker" data for May graduation to all CHS units.---Assist with commencement events on the day of
graduation.---Serve as a backup to the Associate Dean for
presenting the CHS academic overview at new student orientation events.---Provide academic counseling to students in the
CHS as needed.---Refer students to the correct VCU administrative
offices and CHS units for a variety of needs.---Maintain an "open-door" policy for undergraduate
students, parents, faculty/staff, and others.---Advise CHS students on CLEP options for general
education and graduation requirements.---Assess transcripts for readmitting students as
needed and work with departmental advisors to create a graduation plan.---Review graduation applications.---Assist with other academic administration
related to change of majors/minors, curriculum substitutions, overloads, change
in course modality requests and other processes as needed.---Maintain compliance with Commonwealth,
University and College policies regarding confidentiality, record keeping,
graduation requirements, etc.This individual will also work with other
members of the Office of Student Services to coordinate the ARAC appeal process
for CHS, to include maintenance of records and the appeals database and to
advise students on the process.Typical Education and ExperienceMinimum hiring standards:---Advanced degree in Humanities or Sciences or
Higher Education Administration or equivalent experience.---At least four years of advising or other
significant student interaction/mentoring or academic administration experience.---Ability to manage processes within and across
academic units.---Proven record of working independently.---Excellent oral and written communication skills.---Excellent customer services skills and the
ability to deal effectively with a wide variety of people in person, on the
telephone, and electronically.---Knowledge of Banner, student databases,
graduation application software, Google suites, computer proficiency and other
software/database knowledge as it develops.---Ability to multi-task and handle seasonally
stressful conditions professionally.---Must have demonstrated the ability and
appreciation of working with diverse faculty, staff, and student environments
and must exhibit a commitment to foster diversity as a staff member at VCU.Preferred hiring standards:---Familiarity with the operations of the CHS
Office of Student Services, including coordination with the Graduation Office.---Knowledge of VCU academic policies and procedures,
including change of program procedures and academic appeals procedures.---At least one full academic year of graduation
application processing.Job Specific Physical
and Cognitive RequirementsPhysical Demands:Light Lifting (Moderate Lifting: marginalHeaving Lifting (> 50 lbs): marginalPushing/Pulling: essentialStanding: essentialSitting: essentialRepetitive Motion: essentialWalking: essentialReaching: essentialBending: essentialEmotional Demands:Fast Pace: essentialAverage Pace: essentialMultiple Stimuli: essentialIntense Customer Interaction: essentialFrequent Change: essentialMental/Sensory Demands:Memory: essentialReasoning: essentialHearing: essentialReading: essentialAnalyzing: essentialLogic: essentialVerbal Communication: essentialWritten Communication: essentialSalary Range: $50,000-$52,000Position Details:Department:Office of Student Services, College of Humanities and SciencesEmployment Type:UF - University Employee FTRestricted Status:NoFTE:1Exemption Status:ExemptEligible for Optional Retirement Plan (ORP): NoEligible for Alternative Work Arrangements: Yes, as established under the current VCU FWA guidelinesContact Information:Contact Name:John LeeContact

Keywords: Intl. Parking Inst, New York , Senior Academic Affairs Specialist, Other , New York, New York

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