Senior Academic Affairs Specialist
Company: Intl. Parking Inst
Location: New York
Posted on: January 27, 2023
|
|
Job Description:
SummaryThe Office of Student Services
in the College of Humanities and Sciences invites applicants to
apply for an
outstanding opportunity to join their team as a Senior Academic
Affairs
Specialist. The Office of Students Services in the Dean's Office
provides
essential academic administration services to the Associate Dean
for
Undergraduate Programs and all undergraduate students in the
College.Student Services Specialists perform
professional work requiring an in-depth knowledge of one or more
specialized
student services functional areas. Their typical duties may include
designing
and executing programs for student groups, developing and enhancing
resources
for student groups, collaborating with student leaders, and
assessing
programmatic efforts to ensure efficiency and adherence to
policies. They may
work independently or as a member of a team. Student Services
Specialists work
under limited supervision, making complex decisions independently
and referring
unprecedented issues to an upper-level manager. Student Services
Specialists
typically report to a manager or director or in some units may
report to an
administrator.Senior Student Services Specialists possess greater
knowledge of the student services field, distinguishing them from
Student Services Specialists. They are further distinguished by the
complexity of assigned work; an ability to identify options and
develop solutions for unique or unprecedented situations; greater
decision-making authority; and the judgment, resourcefulness, and
ability to identify issues and/or areas that should be addressed
differently. They are resources for others, participating in
mentoring, coaching, and training.Job-Specific DutiesThe Senior
Academic Affairs Specialist is responsible for:---Ensuring
graduation applications are processed
accurately from onset, completed, recorded in the database, and
properly
reviewed by the advisor. They will also make certain the Office of
Student
Services maintains a confidential filing system that is in
compliance with
University, state, and federal guidelines.---Maintain up to date
information on overall
university and CHS policies and procedures as it relates to
advising and degree
requirements, plus additional requirements related specifically to
student
bulletin year.---Work with the Office of Records and
Registration
to make certain the Office of Student Services complies with the
graduation
deadlines, requirements, and processes set forth by the Graduation
Office.---Coordinate the collection of undergraduate
student names with department honors in CHS for the VCU
Commencement Book and
submit to the Graduation Office.---In absence of Advising
Directors, lead monthly
CHS Advisor Meeting for all applicable faculty/staff in the
College, providing
tools necessary for successful advising and a well-organized
graduation
process; meetings will provide opportunities for exchange within
CHS units to
express their concerns, victories, and areas of
improvement.---Develop advising materials for CHS units when
necessary.---Work with all faculty/staff regarding routine
graduation issues and their resolutions.---Serve as liaison to
department chairs and
advisors regarding advising and graduation for CHS.---Provide
accurate graduation data to the
Associate Dean for Undergraduate programs and the Directors of
Advising and ad
hoc reporting.---Notify students that did not meet degree
requirements of graduation cancellation. Coordinate the approval
and
dissemination of "walker" data for May graduation to all CHS
units.---Assist with commencement events on the day of
graduation.---Serve as a backup to the Associate Dean for
presenting the CHS academic overview at new student orientation
events.---Provide academic counseling to students in the
CHS as needed.---Refer students to the correct VCU
administrative
offices and CHS units for a variety of needs.---Maintain an
"open-door" policy for undergraduate
students, parents, faculty/staff, and others.---Advise CHS students
on CLEP options for general
education and graduation requirements.---Assess transcripts for
readmitting students as
needed and work with departmental advisors to create a graduation
plan.---Review graduation applications.---Assist with other
academic administration
related to change of majors/minors, curriculum substitutions,
overloads, change
in course modality requests and other processes as
needed.---Maintain compliance with Commonwealth,
University and College policies regarding confidentiality, record
keeping,
graduation requirements, etc.This individual will also work with
other
members of the Office of Student Services to coordinate the ARAC
appeal process
for CHS, to include maintenance of records and the appeals database
and to
advise students on the process.Typical Education and
ExperienceMinimum hiring standards:---Advanced degree in Humanities
or Sciences or
Higher Education Administration or equivalent experience.---At
least four years of advising or other
significant student interaction/mentoring or academic
administration experience.---Ability to manage processes within and
across
academic units.---Proven record of working
independently.---Excellent oral and written communication
skills.---Excellent customer services skills and the
ability to deal effectively with a wide variety of people in
person, on the
telephone, and electronically.---Knowledge of Banner, student
databases,
graduation application software, Google suites, computer
proficiency and other
software/database knowledge as it develops.---Ability to multi-task
and handle seasonally
stressful conditions professionally.---Must have demonstrated the
ability and
appreciation of working with diverse faculty, staff, and student
environments
and must exhibit a commitment to foster diversity as a staff member
at VCU.Preferred hiring standards:---Familiarity with the
operations of the CHS
Office of Student Services, including coordination with the
Graduation Office.---Knowledge of VCU academic policies and
procedures,
including change of program procedures and academic appeals
procedures.---At least one full academic year of graduation
application processing.Job Specific Physical
and Cognitive RequirementsPhysical Demands:Light Lifting (Moderate
Lifting: marginalHeaving Lifting (> 50 lbs):
marginalPushing/Pulling: essentialStanding: essentialSitting:
essentialRepetitive Motion: essentialWalking: essentialReaching:
essentialBending: essentialEmotional Demands:Fast Pace:
essentialAverage Pace: essentialMultiple Stimuli: essentialIntense
Customer Interaction: essentialFrequent Change:
essentialMental/Sensory Demands:Memory: essentialReasoning:
essentialHearing: essentialReading: essentialAnalyzing:
essentialLogic: essentialVerbal Communication: essentialWritten
Communication: essentialSalary Range: $50,000-$52,000Position
Details:Department:Office of Student Services, College of
Humanities and SciencesEmployment Type:UF - University Employee
FTRestricted Status:NoFTE:1Exemption Status:ExemptEligible for
Optional Retirement Plan (ORP): NoEligible for Alternative Work
Arrangements: Yes, as established under the current VCU FWA
guidelinesContact Information:Contact Name:John LeeContact
Email:leejc10@vcu.edu
Keywords: Intl. Parking Inst, New York , Senior Academic Affairs Specialist, Other , New York, New York
Click
here to apply!
|