Executive Assistant, Portfolio Operations - Talent and Organizational Performance Team

Company: myGwork
Location: New York
Posted on: January 27, 2023

Job Description:

Blackstone is the world's largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $951 billion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com . Follow @blackstone on LinkedIn , Twitter , and Instagram .

About Portfolio Operations - Talent and Organizational Performance
Blackstone's Portfolio Operations team partners with companies to create purposeful, valuable, growth-oriented businesses. Blackstone's portfolio spans 200+ companies with approximately half a million employees around the world. This platform provides us with unique insights, connections, experience, and opportunities across our companies, creating a powerful flywheel effect. Blackstone backs leading, innovative businesses across sectors and geographies, creating a differentiated, supportive, and valuable ecosystem for our leaders across our portfolio. The breadth and quality of our portfolio provides valuable touchpoints, learnings, and business opportunities for our leaders as they grow their businesses. Blackstone's Portfolio Operations group - along with our experienced advisor community - is a team of nimble operating executives with expertise across all aspects of an enterprise. As partners to our portfolio companies, we provide both empathy and experience as we help our companies create and accelerate value.
Our Talent and Organizational Performance team partners with businesses to build diverse and fit-for-purpose portfolio leadership and high-performing organizations to drive profitable growth, transformation and competitive advantage. We leverage Blackstone's scale, brand, and results track record to enhance deal flow, create the most sterling networks of talent, and deliver value through talent that provides competitive advantage and higher returns. We approach diversity top-down, through Boards and C-suite builds, as well as bottom-up, through entry and mid level via our scaled signature Career Pathways program.
Role and Responsibilities
The Executive Assistant role entails providing support and partnership to the Portfolio Operations Talent and Organizational Performance team, primarily the Global Head/SMD. Responsibilities include:
Manage heavy calendar scheduling; plan complex meetings, calls and travel arrangements including domestic and international travel

Coordinate all logistics for internal and external meetings

Track business expenses and prepare expense reports

Receive, screen and route all incoming telephone calls, mail and correspondence

Help team with hosting meetings and events

Execute contracts on behalf of the professional

Using good judgment, redirect inquiries to other members of team as appropriate

Independently determine when to pull an executive out of a meeting to address a different matter the EA feels is urgent and important

Supervise other employees' administrative assistants, including training and onboarding responsibilities and/or performance reviews

Approve expenses under a set amount

In office 4 days per week, with the option to work remotely 1 day per week if desired

Flexibility after regular business hours for time-sensitive tasks

Ad hoc projects

Ideal Background
The learning and professional development opportunities are substantial. Blackstone seeks to hire individuals who work well in a team-driven environment, are highly motivated, work hard and smart, have sound judgment and who have demonstrated excellence in prior endeavors.
The successful candidate should have:
7+ years of executive assistant experience supporting C-suite executives, preferably in a professional-services environment; experience in the finance industry a plus

Exceptional interpersonal and communications skills; ability to interact with talent at all levels and of all backgrounds within the firm and beyond its walls

Meticulous attention to detail; extremely organized

Proactive self-starter with strong sense of urgency, ownership, and follow-through skills

Ability to work autonomously, multitask, prioritize, and respond timely

Discretion in handling confidential information with utmost integrity

Positive and professional attitude with ability to work well in a dynamic environment

Advanced knowledge of Microsoft Office (especially Excel, PowerPoint, and Outlook); familiarity with Concur is preferred

San Francisco Applicants: Blackstone will consider for employment qualified applicants with arrest and conviction records, consistent with the San Francisco Fair Chance Ordinance.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.
Expected annual base salary range:
$70,000 - $125,000 Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation: Base salary does not include other forms of compensation or benefits offered in connection with the advertised role.
Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.
If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).
Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:
Attending client meetings where you are discussing Blackstone products and/or and client questions;

Marketing Blackstone funds to new or existing clients;

Supervising or training securities licensed employees;

Structuring or creating Blackstone funds/products; and

Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.

To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.

This employer is a corporate member of
myGwork - LGBTQ+ professionals, the business community for LGBTQ+ professionals,
students, inclusive employers & anyone who believes in workplace equality.

Keywords: myGwork, New York , Executive Assistant, Portfolio Operations - Talent and Organizational Performance Team, Other , New York, New York