Accounts Receivable Specialist
Company: Pharmaceutical Associates, Inc.
Location: Parsippany
Posted on: January 27, 2023
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Job Description:
Be a part of our next generation...
We're more than a pharmaceutical company, we're a talented,
passionate family helping people feel better.
We know it's our employees (associates or something more
contemporary) who help us make a real difference; and you will
sense our welcoming, collaborative spirit the minute you walk
through our doors.
We are ONE family, ONE PAI Pharma:
Proud of our heritage and culture steeped in respect and
equality.
A leader in innovation, quality, safety and productivity.
At the forefront leveraging cutting-edge technologies to produce
better-targeted suspensions, oral solutions, elixirs, syrups and
liquids.
Embracing business practices that minimally impact the
environment.
Supporting our local communities.
Fostering a safe, diverse and welcoming environment for all.
We want you to thrive - on the job and at home - and offer a
comprehensive benefits package that includes health, dental and
vision, 401(k), life insurance, wellness programs, vacation, sick
leave, 104 hours holiday pay, employee assistance program, tuition
reimbursement and more!
For over 50 years, we have been ONE Team continuously evolving and
growing, and we hope you'll join us.
Ready to join the family?
About PAI Pharma
PAI offers a broad portfolio of more than 60 prescription and
over-the-counter therapies to treat patients. Some of our core
strengths include brain, immune, metabolic and digestive health.
For the OTC market, we provide a wide variety of affordable
medications to treat allergies and upper respiratory symptoms,
minor aches and pains, constipation and more.
To meet the unique needs of retail chains and independent
pharmacies, hospitals, long-term care facilities and government
agencies, PAI offers standard bottle packaging and
ready-to-dispense packaging. In fact, PAI was the first independent
manufacturer to develop vertically-integrated unit dose (UD)
packaging, and the first to offer complete lines of hard-to-find
liquid products in both out-patient and UD packaging.
GENERAL DESCRIPTION OF POSITION
The job requirements are from the defined job description below but
some of the employee's time is reserved for
unspecified-but-essential tasks that support other members of the
team and serves customers.
Teamwork is a goal that is critical to this position with customer
satisfaction (both internal and external) being the main focus in
the accounting department.
Responsible for a variety of administrative duties relating to the
accurate and timely processing of PAI accounting functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
This position is considered full time, 40-hour per week on average.
Follows all policies, procedures, SOPs, cGMP's, Work Instructions,
and supervisor instructions. This duty is performed daily.
Run open debit note report from report manager after cash postings
for PAI. Work as necessary; issue credit notes, pull appropriate
paperwork, process repay requests. Update report accordingly. This
duty is performed weekly.
Retrieve third party debits and back up documentation for new debit
notes from various vendor websites daily. Issue credit as
appropriate and process repay requests as necessary. Follow up if
needed. This duty is performed daily.
Retrieve invoice debit notes from open debits file or email
customer for copy of debit and backup documentation as needed daily
for cash allocation deductions processed. Follow up if needed. This
duty is performed weekly.
Retrieve rebates deduction from file or email customer for copy of
debit and backup documentation daily for cash allocation
deductions. Once received send to corporate accounting department
for approval. This duty is performed monthly.
Each week review open chargeback adjustments and reverse
chargebacks and contact the appropriate customers to request
payment. This duty is performed monthly.
Perform month end and year end closing procedures for accounts
receivable department. Create and distribute reports. This duty is
performed monthly.
File carrier claims /create invoices for damages sustained in
transit to customers for previous month. This duty is performed
monthly.
Other tasks and projects as necessary. Perform any other related
duties as required or assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to
perform each essential duty mentioned satisfactorily. The
requirements listed below are representative of the knowledge,
skill, and/or ability required.
EDUCATION AND EXPERIENCE
High school, plus specialized schooling and/or on the job education
in a specific skill area; E.G. data processing,
clerical/administrative, equipment operation, etc. plus 2 years
related experience and/or training. Or equivalent combination of
education and experience.
RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT
None.
SUPERVISORY RESPONSIBILITIES
Directly supervises 0 subordinate supervisor(s) who supervise(s) a
total of 0 employee(s). Supervises 0 non- supervisory employee(s).
Departments supervised by this position include 0. Carries out
supervisory responsibilities in accordance with the organizations
policies and applicable laws. Responsibilities include
interviewing, hiring and training employees; planning, assigning
and directing work; appraising performance, rewarding and
disciplining employees; addressing complaints and resolving
problems.
COMMUNICATION SKILLS
Ability to write reports, business correspondence, and
policy/procedure manuals; Ability to effectively present
information and respond to questions from groups of managers,
clients, customers, and the general public.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts,
interest, commissions, proportions, percentages, area,
circumference, and volume. Ability to apply concepts such as
fractions, ratios, and proportions to practical situations.
CRITICAL THINKING SKILLS
Ability to utilize common sense understanding in order to carry out
written, oral or diagrammed instructions. Ability to deal with
problems involving several known variables in situations of a
routine nature.
SUPERVISION RECEIVED
Under general supervision where standard practice enables the
employee to proceed alone on routine work, referring all
questionable cases to supervisor.
PLANNING
Not indicated.
DECISION MAKING
Performs work operations which permit infrequent opportunity for
decision-making of minor importance and which would only affect the
operating efficiency of the individual involved to a slight
degree.
MENTAL DEMAND
Moderate mental demand. Operations requiring almost continuous
attention, but work is sufficientlyrepetitive that a habit cycle is
formed; operations requiring intermittent directed thinking to
determine or select materials, equipment or operations where
variable sequences may be selected by the employee.
ANALYTICAL ABILITY / PROBLEM SOLVING
Moderately structured. Fairly broad activities using moderately
structured procedures with only generally guided supervision.
Interpolation of learned things in somewhat varied situations.
USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS
Regular use of complex machines and equipment (desktop/laptop
computer and software, road and production machines and equipment,
etc.)
ACCURACY
Probable errors would normally not be detected in succeeding
operations and could possibly affect organization- patron
relationship, involve re-work, or additional expenditures in order
to properly resolve the error. The possibility of such errors would
occur quite frequently in performance of the job. May also cause
inaccuracies or incomplete information that would be used in other
segments of the organization as a basis for making subsequent
decisions, plans, or actions.
PUBLIC CONTACT
Occasional contacts with patrons on routine matters.
EMPLOYEE CONTACT
Contacts occasionally with others beyond immediate associates, but
generally of a routine nature. May obtain, present or discuss data,
but only as pertains to an immediate and specific assignment. No
responsibility for obtaining cooperation or approval of action or
decision.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Not indicated.
PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS
Not indicated.
SOFTWARE SKILLS REQUIRED
Intermediate: 10-Key, Alphanumeric Data Entry, Excel, Outlook,
Basic: Accounting, Enterprise Resource Planning,
Presentation/PowerPoint, Spreadsheet, Word Processing/Typing
ADDITIONAL SOFTWARE SKILLS
Not indicated.
OTHER SKILLS
Highly reliable, organized, and detail oriented. Must be a
self-starter, who is able to multi-task and prioritize effectively.
Detail oriented with critical thinking and memory skills. Must have
adequate verbal and written communication skills in order to
execute documentation and interact successfully with other
departments and customers. Use general office equipment.
PHYSICAL ACTIVITIES
The following physical activities described here are representative
of those that must be met by an employee to successfully perform
the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
essential functions and expectations.
While performing the functions of this job, the employee is
continuously required to sit, use hands to finger, handle, or feel,
talk or hear; occasionally required to stand, walk, reach with
hands and arms, climb or balance, stoop, kneel, crouch, or
crawl.
The employee must occasionally lift and/or move up to 25 pounds,
continuously lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, and color
vision.
ENVIRONMENTAL CONDITIONS
There are no harmful environmental conditions that are present for
this position. The noise level in the work environment is usually
moderate.
ADDITIONAL INFORMATION
To perform this job successfully, an individual must be able to
perform the essential job functions satisfactorily. PAI is an Equal
Opportunity Employer. In compliance with the Americans with
Disabilities Act, PAI will provide reasonable accommodations to
qualified individuals with disabilities and encourages both
prospective and current employees to discuss potential
accommodations with the employer. PAI uses E-Verify.
EEO Employer / Veteran / Disabled
Keywords: Pharmaceutical Associates, Inc., New York , Accounts Receivable Specialist, Other , Parsippany, New York
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