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Accounts Receivable Specialist

Company: Pharmaceutical Associates, Inc.
Location: Parsippany
Posted on: January 27, 2023

Job Description:

Be a part of our next generation...

We're more than a pharmaceutical company, we're a talented, passionate family helping people feel better.

We know it's our employees (associates or something more contemporary) who help us make a real difference; and you will sense our welcoming, collaborative spirit the minute you walk through our doors.

We are ONE family, ONE PAI Pharma:
Proud of our heritage and culture steeped in respect and equality.
A leader in innovation, quality, safety and productivity.
At the forefront leveraging cutting-edge technologies to produce better-targeted suspensions, oral solutions, elixirs, syrups and liquids.
Embracing business practices that minimally impact the environment.
Supporting our local communities.
Fostering a safe, diverse and welcoming environment for all.

We want you to thrive - on the job and at home - and offer a comprehensive benefits package that includes health, dental and vision, 401(k), life insurance, wellness programs, vacation, sick leave, 104 hours holiday pay, employee assistance program, tuition reimbursement and more!

For over 50 years, we have been ONE Team continuously evolving and growing, and we hope you'll join us.

Ready to join the family?

About PAI Pharma

PAI offers a broad portfolio of more than 60 prescription and over-the-counter therapies to treat patients. Some of our core strengths include brain, immune, metabolic and digestive health. For the OTC market, we provide a wide variety of affordable medications to treat allergies and upper respiratory symptoms, minor aches and pains, constipation and more.

To meet the unique needs of retail chains and independent pharmacies, hospitals, long-term care facilities and government agencies, PAI offers standard bottle packaging and ready-to-dispense packaging. In fact, PAI was the first independent manufacturer to develop vertically-integrated unit dose (UD) packaging, and the first to offer complete lines of hard-to-find liquid products in both out-patient and UD packaging.


The job requirements are from the defined job description below but some of the employee's time is reserved for unspecified-but-essential tasks that support other members of the team and serves customers.

Teamwork is a goal that is critical to this position with customer satisfaction (both internal and external) being the main focus in the accounting department.

Responsible for a variety of administrative duties relating to the accurate and timely processing of PAI accounting functions.

This position is considered full time, 40-hour per week on average. Follows all policies, procedures, SOPs, cGMP's, Work Instructions, and supervisor instructions. This duty is performed daily.
Run open debit note report from report manager after cash postings for PAI. Work as necessary; issue credit notes, pull appropriate paperwork, process repay requests. Update report accordingly. This duty is performed weekly.
Retrieve third party debits and back up documentation for new debit notes from various vendor websites daily. Issue credit as appropriate and process repay requests as necessary. Follow up if needed. This duty is performed daily.
Retrieve invoice debit notes from open debits file or email customer for copy of debit and backup documentation as needed daily for cash allocation deductions processed. Follow up if needed. This duty is performed weekly.
Retrieve rebates deduction from file or email customer for copy of debit and backup documentation daily for cash allocation deductions. Once received send to corporate accounting department for approval. This duty is performed monthly.
Each week review open chargeback adjustments and reverse chargebacks and contact the appropriate customers to request payment. This duty is performed monthly.
Perform month end and year end closing procedures for accounts receivable department. Create and distribute reports. This duty is performed monthly.
File carrier claims /create invoices for damages sustained in transit to customers for previous month. This duty is performed monthly.
Other tasks and projects as necessary. Perform any other related duties as required or assigned.


To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.


High school, plus specialized schooling and/or on the job education in a specific skill area; E.G. data processing, clerical/administrative, equipment operation, etc. plus 2 years related experience and/or training. Or equivalent combination of education and experience.




Directly supervises 0 subordinate supervisor(s) who supervise(s) a total of 0 employee(s). Supervises 0 non- supervisory employee(s). Departments supervised by this position include 0. Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.


Ability to write reports, business correspondence, and policy/procedure manuals; Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.


Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.


Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.


Under general supervision where standard practice enables the employee to proceed alone on routine work, referring all questionable cases to supervisor.


Not indicated.


Performs work operations which permit infrequent opportunity for decision-making of minor importance and which would only affect the operating efficiency of the individual involved to a slight degree.


Moderate mental demand. Operations requiring almost continuous attention, but work is sufficientlyrepetitive that a habit cycle is formed; operations requiring intermittent directed thinking to determine or select materials, equipment or operations where variable sequences may be selected by the employee.


Moderately structured. Fairly broad activities using moderately structured procedures with only generally guided supervision. Interpolation of learned things in somewhat varied situations.


Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)


Probable errors would normally not be detected in succeeding operations and could possibly affect organization- patron relationship, involve re-work, or additional expenditures in order to properly resolve the error. The possibility of such errors would occur quite frequently in performance of the job. May also cause inaccuracies or incomplete information that would be used in other segments of the organization as a basis for making subsequent decisions, plans, or actions.


Occasional contacts with patrons on routine matters.


Contacts occasionally with others beyond immediate associates, but generally of a routine nature. May obtain, present or discuss data, but only as pertains to an immediate and specific assignment. No responsibility for obtaining cooperation or approval of action or decision.


Not indicated.


Not indicated.


Intermediate: 10-Key, Alphanumeric Data Entry, Excel, Outlook, Basic: Accounting, Enterprise Resource Planning, Presentation/PowerPoint, Spreadsheet, Word Processing/Typing


Not indicated.


Highly reliable, organized, and detail oriented. Must be a self-starter, who is able to multi-task and prioritize effectively. Detail oriented with critical thinking and memory skills. Must have adequate verbal and written communication skills in order to execute documentation and interact successfully with other departments and customers. Use general office equipment.


The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is continuously required to sit, use hands to finger, handle, or feel, talk or hear; occasionally required to stand, walk, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds, continuously lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and color vision.


There are no harmful environmental conditions that are present for this position. The noise level in the work environment is usually moderate.


To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. PAI is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, PAI will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. PAI uses E-Verify.

EEO Employer / Veteran / Disabled

Keywords: Pharmaceutical Associates, Inc., New York , Accounts Receivable Specialist, Other , Parsippany, New York

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