Accounts Payable Specialist

Company: Jamestown Management Corporation
Location: Brooklyn
Posted on: May 28, 2023

Job Description:

We are recruiting for an Assistant Property Manager at Industry City. The Accounts Payable Specialist is responsible for supporting the Property Management team in performing accounting and administrative tasks including but not limited to the preparation of accounts payable, P&L monthly variance reporting, assisting accounts receivable, vendor/contractor administration, contract administration, and supporting projects for process improvement (and as needed for the VP of Property Management).About Industry City:Industry City is a one-stop destination of experiences, eateries, events, and everything in between. An historic intermodal city, IC is comprised of 16 buildings, built on 35 acres of repurposed industrial space. The waterfront green spaces, immersive retail, and public art installations make for an entire day of discovery.Industry City has undergone a $450 million redevelopment. New owners, Belvedere Capital and Jamestown reinvented the complex to support a burgeoning innovation economy. It has since opened a world of opportunity for local businesses and neighbors, creating more than 7,500 new jobs and welcoming thousands of visitors every day.Qualifications:At least three years of experience in a management roleAt least five years of experience in an accounts receivable and accounts payable roleAdvanced Excel skills. Must have experience in paperless payables, receivables, and accounting systemsExperience with MRI and Avid ExchangeAny combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.Responsibilities:80%Daily Accounts Payable processingSet up new vendors in the accounts payable systemPurchase Orders (weekly PO report reconciliation and updates, preparation of 15-20 purchase orders per week)Invoice approvals and coding (50-60 invoices per week)Obtaining necessary backup for audit complianceUtilizes AVID Xchange Payables system, Angus, and MRI softwareCorporate Credit CardVendor inquiriesAssist with preparing monthly accrualsExpense allocationsCapital Projects obtain vendor lien waivers and tax formsPrepare manual invoices for tenant recoverable expensesAssist in audit preparation10%Support vendor bid process, contract preparation (new vendors, amendments to existing contracts, etc), approval submissions, service agreement files, and collection of and monitoring COI'sUtilities- Working with third-party vendors to manage open/closed accounts (and act as redundancy for utility invoice processing as needed)10%Provide general administrative and project support as directed.Monitoring the inbox (general inquiry email address for the campus) and escalating as appropriateBase salary for this role is expected to be between $75,000-80,000. This role is also eligible for an annual bonus.BENEFITS OVERVIEW:17 days of PTO, 2 floating holidays, and 12 company holidaysCompany-paid employee medical, dental, vision, life insurance, and disability insuranceHSA with employer contribution6% 401k matchCompany-paid gym membershipsWellness challenges and 5k/10k incentives

Keywords: Jamestown Management Corporation, New York , Accounts Payable Specialist, Other , Brooklyn, New York