Conference events planner and coordinator (Remote)

Company: Ramsoft Systems Inc.
Location: Parsippany
Posted on: May 28, 2023

Job Description:

Summary Job Description:

Empowered by nearly 100 years of innovation and a sense of urgency to advance diabetes care, embecta is singularly focused on improving the lives of people living with diabetes.
Every time someone starts insulin therapy, they begin a lifelong journey that's shared with millions of people around the globe.
Whether you're a person living with diabetes or helping someone else manage it, embecta is here to support you along the way.
We helped set the standard of care in insulin delivery - and through strong community partnerships, innovative technology and comprehensive care resources, we aspire to advance that standard every single day.
Under the supervision of the Senior Marketing Manager, the Conference events planner and coordinator leads and drives relationships between embecta and conference organizations/exhibit houses, manages conference logistics, and support the conference marketing lead in driving a successful embecta conference presence and experience.
The ideal candidate should be experienced in conference planning, managing logistics, and managing relationships, time, and priorities effectively.



Responsibilities:

Liaison between embecta and conference organizations (ADA/ADCES)
Liaison between embecta and exhibit house (SOW, booth selection, logistics; partner with marketing on booth content, graphics, videos, etc); lead/manage internal booth planning meetings (booth design, floorplan, budget, artwork/graphics, etc).
Leading core and other conference team meetings where appropriate; identifying, managing, following up on next steps
Booth registration
Manage hotel/housing block reservations
Manage show attendance: attendee list, conference registration, hotel registrations, exhibitor badge registrations, answer questions from attendees
Manage booth staff outfit selection
Book team dinners/team-building events
Book lead retrieval system; send leads to marketing post-show
Partner with marketing on symposia/product theater arrangements, pre-show booth trainings, show briefing books, creating booth staff schedules
Partner with marketing to order/ship samples, demo tools and literature to shows
Attend shows and manage booth set-up with exhibit house
Partner with marketing on walkthrough booth training at shows
Partner with marketing on post-show recaps
Project Management
Execute against tight timelines on time and within budget, raising potential issues accordingly
Communicate project plans clearly
Navigate and solve problems



Experience & Education:

3-5 years practical conference planning experience



Knowledge, Skills And Abilities:

Critical Thinking

Draws conclusions based on analysis, suggests multiple causes for a situation; anticipates numerous consequences
Results-oriented, with demonstrated ability to multi-task; capable of managing and driving the completion of multiple competing priorities
Robust organizational and time management skills
High attention to detail



Communication:

Effective communicator with ability to interface with cross-functional and management teams
Effective interpersonal skills; strong oral and written communication; demonstrated abilities in organization, prioritization and planning, goal setting, and problem solving
Ability to work cross-functionally with several marketing team members and associated vendors
Active listener who remains open to different or contrary points of view



Travel :

Travel to attend conferences (ADA/ADCES)
will be expected to travel to the conferences to set-up. (This travel will be paid by embecta) - There are 2 main conferences: The ADA conference in June 2023, this will be in San Diego, CA (From June 23rd to June 24th) The other conference will be in August, this will be held in Houston, TX. (Approximate dates will be from August 2nd - 5th)

Keywords: Ramsoft Systems Inc., New York , Conference events planner and coordinator (Remote), Other , Parsippany, New York