Accounts Payable Specialist

Company: McDermott Will & Emery
Location: New York
Posted on: May 28, 2023

Job Description:

McDermott Will & Emery is a leading global law firm helping to propel the success of today's most respected, dynamic, and important organizations. More than 1,200 lawyers strong, we bring our personal passion and legal prowess to bear in every matter for our clients and the people they serve. Pride and determination abound here because every member of our team is respected, supported, and inspired to exceed. We have been recognized as a top firm to work by The American Lawyer, Working Mother Magazine, Vault, and the Human Rights Campaign for both lawyers and business professionals.

As part of our ongoing commitment to be #AlwaysBetter for our people, clients, and communities, we have created a culture of belonging that champions your individuality and authenticity as both a person and a professional. From our competitive compensation, top benefits and award-winning professional development programs to industry-leading wellness initiatives, we support you through every stage of your life and career so you can live a life you love both in and outside of the office.

Position Summary:
The Accounts Payable Specialist contributes in the day-to-day processing tasks for the Firm's Accounts Payable (AP). This position processes trust, invoices, check requests and responds to Firm attorneys, staff, and vendor inquiries regarding payment status.

As Accounts Payable Specialist you will:
- Prioritize and review check requests for appropriate approvals and ensure necessary backup documentation is in place
- Review invoices for accuracy of account coding, client disbursements and verification of sales tax for adherence to company policies
- Handle application of trust and the release of trust payments
- Process verbal bank verification of new vendors
- Identify and escalate urgent issues to AP Manager or AP Team Lead
- Research and resolve moderate to complex inquiries concerning account status, payment terms, etc.
- Respond to all internal/external vendor inquires in a timely manner
- Review image database and resolve duplicate bar codes and import exceptions
- Communicate and assist foreign offices as needed with inquiries
- Reconcile vendor statements and research and correct discrepancies
- Assist in month-end/year-end closing processes and ad hoc projects

Job Specification:
- At least two years of related work experience
- Knowledge of legal billing software
- Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
- Knowledge of standard accounts payable processes
- Knowledge of a 10 key calculator
- Strong written and verbal communication skills
- Strong organizational skills
- Ability to work under tight deadlines and prioritize responsibilities
- Ability to handle and maintain confidential information
- Ability to work effectively in a fast-paced environment

Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses. Expected Pay Range in New York $65,000 - $81,000.

Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that MWE provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.

LI - #JL1

LI - #Hybrid

Keywords: McDermott Will & Emery, New York , Accounts Payable Specialist, Other , New York, New York