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Assistant Registrar

Company: New York Institute of Technology
Location: Old Westbury
Posted on: September 21, 2023

Job Description:

Assistant Registrar

Job Location(s)

US-NY-Old Westbury

Job ID



Enrollment Management & Strategic Communications

# of Openings


Position Type



Regular Full-Time



Work Mode



New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.
The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future. For more information, visit


  • Assures that the release of student data and information complies with FERPA and safeguard all forms, documents and information. This includes locking computers and cabinets when not in use.
  • Advises and counsels students and former students regarding academic requirements, progress to the degree and other academic issues. Counsel regarding appropriate options and required actions to complete the degree. Act as liaison to faculty and chairs to determine best and appropriate course of action. Meets with students on a drop in, walk-in, or appointment basis throughout the semester.
  • Reviews student academic records to ensure degree requirements have been met for graduation. Assist with the review and distribution of diplomas. Help to build and update degree audits within PeopleSoft
  • Creates and develops professional trainings for faculty, staff and students on PeopleSoft, EAB SSC and other software. Teach clients appropriate use of the NYIT SIS to ensure compliance with NYIT and federal policy (FERPA). Conduct virtual trainings, in person classes, webinars. Trainings include goals, outcomes, assessment and evaluation. Interface with C+M to develop web pages, market and advertise trainings. Utilize conferencing tools for global and virtual trainings. Design curriculum. Interface with Institutional Research to create online evaluations. Create and deliver internal Registrar professional development program for registrar staff.
  • Provides leadership, coordination and evaluation for one or more assigned areas within Registrar. Use sound judgement and critical thinking to independently resolve issues. Enforce policies and procedures ensuring NYIT maintains compliance with state and federal regulations including NYSED, FERPA and professional best practices. Research and analyze policy issues in assigned area, create policy proposals and make policy recommendations in accordance with NYIT guidelines and state and federal regulations. Due to significant interaction with senior faculty, deans, staff, students and alumni demonstrate strong communication skills as well as diplomacy and professionalism.
  • Acts independently to resolve campus issues. Use judgment to identify issues impacting NYIT's academic integrity, act in the best interest of NYIT at all times including policy conflicts between outside constituents and NYIT NY. Manage and oversee room scheduling software including, solving technical issues, training staff and faculty on appropriate use. Audits and monitors room schedules ensuring compliance with NYIT policy. Oversee technical implementations of software. Work in partnership with IT to implement technical solutions.
  • Prepares and analyzes Classroom Utilization reports on scheduling to ensure compliance with Academic Affairs space utilization policies. Conduct annual review of campus classroom inventory. Maintains and audits the accuracy of the master classroom database working with the Information Technology office to maintain information.


    • A Bachelor's degree is required. A Master's degree is preferred.
    • A minimum of three (3) years in-depth, experience with databases and degree audit systems and knowledge of PeopleSoft student information system or other SIS, FERPA, and Microsoft Office products including Word and Excel is and ability and desire to acquire technical expertise as needed is preferred.
    • Ability to be collaborative, approachable and team oriented with mutual constituencies including faculty, students and staff in order to build strong working relationships and a positive work environment.
    • Ability to manage multiple projects simultaneously, as well as work independently.
    • Ability to prioritize, plan, organize, and schedule in an efficient and productive manner with attention to detail and meeting deadlines required.
    • Professional and effective interpersonal, oral and written skills are required. We offer a professional work environment designed to enhance your career development. New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions. New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

      Other Information

      In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.

      Minimum Salary

      USD $58,500.00/Yr.

      Maximum Salary

      USD $58,500.00/Yr.

Keywords: New York Institute of Technology, New York , Assistant Registrar, Other , Old Westbury, New York

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