Executive Assistant

Company: Vaco Staffing
Location: New York
Posted on: November 18, 2023

Job Description:

Client: Well-Known Bio-Technology Organization Role: Executive/Business Administrator Salary: $110,000 - $130,000/annually + Benefits & BonusLocation: Manhattan, NY - Madison Square Park - In Office/Hybrid Job Description:

• Provide full range of administrative support to the Chief Executive Officer (CEO) and other members of the executive teamo Coordinate multiple calendars and assist with scheduling and organizing meetings and speaking engagements (remote and in-person).
  • • Arrange for travel and accommodations for the CEO, Board of Directors, and other members of the executive team.
    • Plan, coordinate, organize and help at internal and external company meetings, events, and celebrations.
    • Coordinate and prepare meeting materials, including meeting agendas and pre-read preparation/distribution, note-taking, and assembling/editing PowerPoint presentations.
    • Arrange team lunches/dinners and off-site meetings.
    • Manage assigned expense reports, ensuring timely and accurate submission.
    • Serve as the office coordinator for our New York City officeo Establish and maintain office-related systems and processes.
      • • Serve as the primary in-office contact for the company, greeting employees, visitors, and other guests entering and exiting the office.
        • Serve as primary liaison for office-related vendors.
        • Order hardware for the office (computer equipment, telephones, etc.) and other office equipment and supplies.
        • Receive and sort mail and other general office correspondence.
        • Maintain a work space that supports the employees and is conducive to productive work product.
        • Support Business Operations function in establishing and managing key legal, financial, human resources, and other operational programs and processeso Establish and lead document management system and processes for corporate documents, including contracts, purchase orders, invoices, and other key financial documents.
          • • Serve as the administrator and point person for electronic documentation repository, including set up and training of new users on platform.
            • Support software procurement efforts, as needed.
            • Support other ad hoc organizational projects for the Business Operations team and the company as a whole, as needed.

Keywords: Vaco Staffing, New York , Executive Assistant, Other , New York, New York