Company: Vaco Staffing
Location: New York
Posted on: November 18, 2023
Client: Well-Known Bio-Technology Organization Role:
Executive/Business Administrator Salary: $110,000 -
$130,000/annually + Benefits & BonusLocation: Manhattan, NY -
Madison Square Park - In Office/Hybrid Job Description:
- Provide full range of administrative support to the Chief
Executive Officer (CEO) and other members of the executive teamo
Coordinate multiple calendars and assist with scheduling and
organizing meetings and speaking engagements (remote and
- Arrange for travel and accommodations for the CEO, Board of
Directors, and other members of the executive team.
- Plan, coordinate, organize and help at internal and external
company meetings, events, and celebrations.
- Coordinate and prepare meeting materials, including meeting
agendas and pre-read preparation/distribution, note-taking, and
assembling/editing PowerPoint presentations.
- Arrange team lunches/dinners and off-site meetings.
- Manage assigned expense reports, ensuring timely and accurate
- Serve as the office coordinator for our New York City officeo
Establish and maintain office-related systems and processes.
- Serve as the primary in-office contact for the company,
greeting employees, visitors, and other guests entering and exiting
- Serve as primary liaison for office-related vendors.
- Order hardware for the office (computer equipment, telephones,
etc.) and other office equipment and supplies.
- Receive and sort mail and other general office
- Maintain a work space that supports the employees and is
conducive to productive work product.
- Support Business Operations function in establishing and
managing key legal, financial, human resources, and other
operational programs and processeso Establish and lead document
management system and processes for corporate documents, including
contracts, purchase orders, invoices, and other key financial
- Serve as the administrator and point person for electronic
documentation repository, including set up and training of new
users on platform.
- Support software procurement efforts, as needed.
- Support other ad hoc organizational projects for the Business
Operations team and the company as a whole, as needed.
Keywords: Vaco Staffing, New York , Executive Assistant, Other , New York, New York
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