Project Coordinator
Company: Columbia University
Location: New York
Posted on: October 28, 2024
Job Description:
- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Standard Work Schedule: Hybrid Schedule (3 Days
On-site)
- Salary Range: $73,500-$97,300
The salary of the finalist selected for this role will be set based
on a variety of factors, including but not limited to departmental
budgets, qualifications, experience, education, licenses,
specialty, and training. The above hiring range represents the
University's good faith and reasonable estimate of the range of
possible compensation at the time of posting.
Position Summary
Reporting to the Chief of Staff, the Project Coordinator provides
strong project and administrative support to the Office of the
Dean. The Project Coordinator is a key contact for many Dean's
Office inquiries and interacts closely with faculty, students,
administrators, alumni, and other key constituents of the school.
Provides administrative and operational support for key faculty
committee activities and initiatives. Works closely with the Chief
of Staff and Director of Executive Support and Operations to handle
a wide range of day-to-day operations of the Dean's Office,
demonstrating professionalism, sensitivity, and discretion in all
interactions.
Responsibilities
This position requires sound judgment and initiative across a range
of responsibilities:
- Provide administrative and project support for key faculty
committee activities and initiatives, such as CSSW's faculty search
committee, senior faculty search committee, and the committee on
academic appointments (CAA). Duties include corresponding with
faculty candidates, making arrangements for in-person and virtual
visits, scheduling meetings, assisting with the creation of
agendas, preparing and distributing documents, coordinating AV
support and postings of events, managing folders and review
processes in Interfolio, and writing meeting minutes.
- Prepare logistical support for events and selected projects
originating out of the Offices of the Dean and Academic Affairs, as
well as other offices as needed. This includes Dean's Lectures and
other high-level lectures. Coordinate and follow up on all related
logistical arrangements, including invitation and attendance lists,
space bookings, AV, catering, and arrangements for guests. Prepare
and distribute selected meeting materials.
- Supports the preparation, logistics, communications, and
follow-up for CSSW Faculty and all School meetings; prepares
agendas and minutes.
- Take on selected project management responsibilities and
provide project-based administrative support to the Dean, Chief of
Staff, and Director of Executive Support and Operations. Such
projects include managing the annual call for applications for the
Fisher Cummings Washington Fellows and providing administrative
support to CSSW faculty for the Dialectical Behavior Training
Program (DBT) program.
- Process expenses for the Dean's Office. Handle and track CSSW
memberships and sponsorship support for external organizations.
Responsible for monitoring and ordering Dean's Office supplies and
processing bills and for tracking some areas of the Dean's
operating budget.
- Prepare selected correspondence, to include mail merge letters
and other documents; collect, organize, and analyze
information.
- Coordinate with other offices on responding to questions and
concerns from internal and external constituents, ensuring that all
inquiries are addressed in a timely, respectful, and accurate
manner.
- Assist with providing front-end coverage and service for the
Dean's Office, including greeting Dean's Office visitors and
guests.
- Provide backup support in scheduling meetings for the Dean.
Take the lead in scheduling selected Dean's Office
meetings.
- Other duties as assigned.
Minimum Qualifications
- Bachelor's degree required.
- Minimum five years of related experience, including supporting
a senior-level executive within a complex organization.
Other Requirements
- Must be able to react with judgment to time-sensitive
matters.
- Excellent written and verbal communication skills are
essential.
- Must have keen interpersonal and organizational skills, and
exhibit a high degree of tact and discretion.
- At all times, must demonstrate a high degree of diplomacy and
set a climate of professional comportment for the operations of the
Dean's Office.
- High level of proficiency with Microsoft Office programs
(especially Outlook, Word, and Excel).
- Ability to be part of an inclusive workplace where diversity
and individual differences come together to achieve the vision and
mission of the School.
- Availability for occasional evening and weekend work
required.
Preferred Qualifications
- Experience in higher education administration. Experience with
Columbia systems is strongly preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local
residents.
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Keywords: Columbia University, New York , Project Coordinator, Other , New York, New York
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