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Executive Assistant

Company: Dairy Management Inc.
Location: New York
Posted on: January 13, 2018

Job Description:

The Executive Assistant will collaborate closely with GENYOUth's senior leadership team to support and advance the Foundation's fundraising and thought leadership priorities to make a difference in the lives of America's youth. S/he will provide administrative and personal assistant support to the Chief Executive Officer, and administrative support to the President, Head of Development, and Chief of Staff. This role will also include office management duties to support daily operations, including opening the office. The ideal candidate is organized, highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced professional environment. Having exposure and experience in public relations and communications is a plus. This is an excellent opportunity to join a growing foundation with competitive compensation, excellent health, commuter and 401K retirement benefits.ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:Handle written and oral communication with discretion with an attention to high detail, tone and presentation in working with C-suite and executive officesCalendar management, including working with Executives and key staff to coordinate calendars and schedule meetingsResponsible for reviewing and submitting expense reports for CEO, Head of Development and Chief of Staff in a timely mannerCoordinate travel (flights, car service, hotels); compile pre-travel folders with itinerary, agendas, backgroundFollow up on progress and completion of ad-hoc requestsCorrespondence with external contacts (primarily scheduling and meeting follow-up)Manage CEO email, and draft/edit outbound messagesCarry-out research and briefing materials for targeting key underwriters for GENYOUth in preparation for one-on-one meeting opportunities with c-suite leadership, corporations, foundations and high-net worth fundersUpdate development and contact trackersSupport preparation of Board of Director meeting materialsSupport development team with all events, donor stewardship, benefits fulfillment, and acknowledgement lettersPrepare meeting agendas (Moves Management, Team Meetings, etc.), power point presentations, folders and compile supporting documents, in advance of meetings, conference calls and eventsQUALIFICATIONS:Education and Experience:Bachelor's Degree Business, Communications, Marketing or related field preferred5+ Years' related experience (preferably with at least 2 years working as an Executive/Personal Assistant within an office environment)Public relations or communications experience a plusExcellent skills with Microsoft Office 2007 programsMust be willing to travel and be flexible with hoursKnowledge, Skills and Abilities:Strong writing and editing skills, particularly for preparation of high level correspondence and presentationsHigh attention to detailStrong interpersonal skillsAbility to work quickly and efficientlyAbility to juggle multiple projects for various audiences and internal clientsExcellent presentation skillsExcellent verbal and written communication skillsMust be flexible and comfortable in a changing environmentProfessional and positive attitudeOccasionally, must be available after hours or by telephoneInternet research skillsSelf-starterWorked across different departments within organizationsABOUT US: GENYOUth specializes in a range of national initiatives including the largest in-school wellness program (Fuel Up to Play 60) in partnership with National Dairy Council and the NFL; an innovative youth social entrepreneurship program (AdVenture Capital); youth and thought-leader engagement (Leadership Roundtables, Student Ambassador Summit, Town Halls); and widely circulated stakeholder-targeted publications.GENYOUth offers competitive benefits (medical, dental, vision), a generous 401(k), and a collaborative culture. For more information, visit: http://www.genyouthnow.org/ We regret it is not possible to communicate with candidates except those who most closely match our requirements. Thank you.GENYOUth Foundation is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, age, sex, gender, disability, or any other characteristic protected by law.

Keywords: Dairy Management Inc., New York, Executive Assistant, Other, New York, New York

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