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Events Specialist

Company: Boston Consulting Group
Location: New York
Posted on: March 14, 2018

Job Description:

Seeking a confident, creative and committed junior level events specialist to join the New York operations team. Reporting directly to the Senior Events Lead, the Events Specialist manages simultaneous tasks and projects including the organization of internal and external office events, conferences and initiatives, partnerships and programs. In this role, he/she will be responsible for the planning, execution and follow up of events and act as a facilitator for employees and event attendees. The Events Specialist is an out-of-the-box and sophisticated thinker with a strong logistical background, responsible for the management of events, partnerships and the customer experience.

Company InformationThe Boston Consulting Group (BCG) is a global management consulting firm and the world s leading advisor on business strategy. We partner with clients from the private, public, and not-for-profit sectors in all regions to identify their highest-value opportunities, address their most critical challenges, and transform their enterprises. Our customized approach combines deep insight into the dynamics of companies and markets with close collaboration at all levels of the client organization. This ensures that our clients achieve sustainable competitive advantage, build more capable organizations, and secure lasting results. Founded in 1963, BCG is a private company with offices in more than 90 cities in 50 countries. For more information, please visit

Basic Job Requirements

* Bachelor's degree required

* Minimum of 2-3 years event planning experience preferred

* Some travel required

* Extended and evening hours will be required during peak demand season and events

* Computer proficiency: Microsoft Word, Excel, Power Point, Photoshop or InDesign

Key CompetenciesThere are a few key things we look for do you have what it takes to step into these shoes?

* Demonstrates strong interpersonal skills conveying a positive personal and professional image

* Proficiency in Microsoft Excel and Power Point

* Working knowledge of slide writing and graphic design

* Strong verbal and written communication skills

* Ability to handle difficult situations with poise, understanding and tact

* Strong process/project management and negotiation skills

* Experience in marketing and design work; specifically invitations, logos and signage

* Display service oriented behavior responding to employee and client needs

* Meticulous attention to detail

* Must project self-confidence and enthusiasm

* Recognize and maintain confidentiality

Non-discrimination StatementThe Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws. In addition, as a federal government contractor, BCG maintains an affirmative action program which furthers its commitment and complies with recordkeeping and reporting requirements under certain federal civil rights laws and regulations.

Job ResponsibilitiesEvents

* Responsible for the end-to-end execution of events including, but not limited to: health and wellness programs, community service initiatives, Bring Your Children to Work Day, Children s Holiday Party, off-site day trips, mentoring program, block parties, meetings, new-hire orientation info sessions, brand stands, photography workshops and partnerships

* Manages event logistics including RSVPS, follow up and name badges

* Responsible for the collection of vendor COI s, serving as the main event point of contact working with building management to ensure seamless vendor access and management

* Processes vendor invoices, check requests and expense reports

* Cultivates and curates relationships with partners and local businesses

* Acts as a liaison with caterers event designers, and related vendors

* Orders event supplies and maintains inventory

* Responsible for coordinating with IT and vendors in relation to on-site large scale event AV needs

* Assists the Senior Events Lead in the planning of large scale events including all staff retreats, partner retreats, holiday party and off site meetings


* Works with Internal Communications to develops and design branded event invitations and marketing materials for the events department:

* Coordinates and serves as a liaison with event photographers

* Maintains photographic database and posts event photos to office application in a timely manner

* Creates PowerPoint presentations and decks as they relate to specific projects and events

* Works creatively to infuse the BCG brand and mission into new and existing events

* Actively pursues relationships with business contacts and vendors to increase brand exposure and elevate the caliber of events

* Serves as a liaison with BCG partnerships including museums and non-profit organizations


* Responsible for drafting event emails including pre and post event recaps and surveys

* Responds to emails and phone inquiries from employees and vendors

* Researches new opportunities within the near NY community including but not limited to cultural institutions, venues, vendors and potential business relationships

* Maintains resource files of sites, hotels, meeting rooms, and associated vendors

* Creates surveys and analyzes data as it relates to event attendance and feedback

Customer Service

* Exudes a hospitality minded mindset with a hyper focus on the total customer service experience

* Acts as a liaison for all BCG subcommittees, including: Family and Culture, Health and Wellness, Community Service and Affiliation/ Teambuilding.

Keywords: Boston Consulting Group, New York, Events Specialist, Other, New York, New York

Click here to apply!

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