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Meeting Planner

Company: p-value communications
Location: Cedar Knolls
Posted on: May 19, 2019

Job Description:

Position:-- ------------------ Meeting Planner-- -------------------- -- Location: -------------------- Cedar Knolls, NJ Company Overview:-- p-value communications is an agency designed specifically to identify strategic needs and develop creative solutions that are delivered flawlessly. -- p-value communications works with Pharmaceutical clients throughout the commercialization life cycle of their products. We see ourselves as an extension of the brand team. p-value communications' Mission Statement is committed to working more intelligently and more efficiently to make a significant difference in your medical communication strategy and execution. -- Specific Duties, Activities, and Responsibilities:-- The Meeting Planner is responsible for managing all logistics to the high standards of the department to include, sourcing & contracting, food and beverage, room set, rooming list, audio visual, ground transportation and on-site support. Conduct site searches, contract review and negotiationManage all logistics/vendors, including venue/hotel, food and beverage, audio visual, room set, rooming list, d--cor, VIP arrangements, trip directors, ground transportation, budget, and method of payment for meetingsNegotiate costs with vendors to ensure that the meeting is managed and planned within allocated budget and compliance limitsPerform all aspects of research and planning, from concept to completionProactively be the ---expert in charge--- for all logistical responsibilities. Make recommendations and suggestions to enhance value to both project management team and end user clientMonitor deposit payment schedule for all vendors associated with assigned projectsCreate/customize documents containing basic information and prepare for mailing to all attendees according to necessary timelinesWork with the travel company and ground transportation company to coordinate meeting attendees' transportationOn site management of all staff, vendors and hotel. Act as the liaison between venue/vendor and project management staff/clientVerify the accuracy of all meeting-related invoices and all pertinent site costsWork with project management team(s) to understand the nature/purpose of all assigned project(s)Manage special projects as assigned by manager -- Position Requirements: Bachelor's degree required1-3 years meeting planning experiencePharmaceutical experience is preferred but not requiredAbility to multi-task/plan numerous meetings simultaneously while still demonstrating a strong attention to detailWillingness to work flexible schedules and/or extended hours to meet clients' business needs, approximately 25% travel requiredComfortable working in a team environment, while also able to work independentlyCustomer service-oriented with a polished, professional presentationA strong sense of urgency and the ability to problem solveMust possess excellent oral and written communication skillsMust be proficient in MS Office (Word, Excel, Outlook, PowerPoint)Experience with Cvent preferred but not required Salary requirements must be submitted with resume to be considered. Meetingjobs.com.Category: Hospitality & Tourism, Keywords: Meeting Planner

Keywords: p-value communications, New York , Meeting Planner, Other , Cedar Knolls, New York

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