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Portfolio Administrator

Company: BECK, MACK & OLIVER LLC
Location: New York
Posted on: July 15, 2019

Job Description:

Portfolio Administrator The candidate should demonstrate maturity with five years or more experience working at a financial services/investment advisory firm. Strong written and verbal communication skills are required, as well as a thorough, organized approach to work and excellent attention to detail. The administrator is part of a team of portfolio administrators directly interacting with and supporting clients. The administrator is expected to collaborate, back-up, and support all team members with the goal of serving clients. The portfolio administrator is expected to develop excellent working relationships with the Firm's clients. Bachelor's degree required. The workplace is collegial and characterized by job tenures measured in decades. -- Assist and interface with clients with regard to remittances, deposits, stock receipts, stock gifts and reporting needs.-- Prepare and assist new clients with account opening paperwork for the advisor and the custodian.-- Continuously review clients' accounts for cash availability, maturing securities, corporate actions, trade activity, cash movements for remittances and payment of invoices.-- Prepare monthly/quarterly/semi-annual/annual mailings.-- Set up new accounts on the Firm's CRM and reporting system.-- Ensure that information in the CRM system is accurate and up to date.-- Prepare quarterly reports and presentations using PowerPoint.-- Prepare date of death valuations and reporting.-- Initiate and track cash movements regarding capital calls and distributions relating to private securities.-- Communicate with custodians to resolve issues.-- Liaise with clients' accountants and attorneys on various matters.-- On a rotating schedule, provide phone coverage for receptionist during lunch and breaks.-- Vote and reconcile proxies. -- Advent Axys, Moxy experience preferred. -- Experience with Word and Excel required. Knowledge of Satuit CRM a plus. Competitive pay package Generous benefits include vacation, health, dental and disability insurance, as well as participation in the firm's profit-sharing plan.

Keywords: BECK, MACK & OLIVER LLC, New York , Portfolio Administrator, Other , New York, New York

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