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Executive Assistant

Company: Brunswick Group
Location: New York
Posted on: November 11, 2019

Job Description:

Brunswick Group is looking for a highly organized, approachable and proactive individual to join the team as an Executive Assistant in our New York City location. In this role, you will excellently initiate, coordinate and support the daily activities of four to five client-facing Partners in our leading corporate advisory firm's largest US location.
The nature of this role requires you to be a continuous advocate and champion of our entire NY team, working in stride with the Office Manager and in conjunction with other like-minded professionals on the professional services team across the U.S.
Duties and Responsibilities may include but are not limited to:

  • Provide seamless Executive Assistant support to appointed Partner-level staff, including but not limited to: Managing details for domestic and international travel, coordinating hotel and restaurant reservations, and flawlessly managing calendars and submitting expenses in a timely fashion.
  • Respond to emails and requests in a timely fashion, including outside of standard work hours, as appropriate
  • Prioritize and manage multiple projects simultaneously and follow through on all associated details
  • Possess keen awareness to business strategies and acts as project manager where necessary for charges' client teams, coordinating specific team assignments and projects
  • Organize, arrange and implement conferences, events and internal/external meetings for the appointed internal charges
  • Willing and eager to perform ad-hoc duties as needed (personal travel, reservations, etc.)
  • Edit presentations and/or assist with preparation of presentation materials for clients
  • Independently composes reports and correspondence as requested
  • Place catering orders and execute meeting set-up for teams for client meetings and events
  • Provide support and coverage to the other administrative staff as needed
  • Maintain strong internal relationships with NY, U.S. and international Brunswick team
  • Be accessible after hours when needed
  • Perform related duties as assigned
    Knowledge, Skills, and Abilities: -- Minimum six (6) to eight (8) years of administrative experience in a fast-paced, confidential, professional services environment-- Strong verbal and written communication skills-- Strong project management experience-- Detail-oriented-- Accomplished experience using Concur-- Client service-orientation, exhibit discretion with confidential client matters-- Work well independently and strategically as a team player-- Multi-tasker who exercises keen time management skills-- Always maintain professionalism, specifically when dealing with senior business figures-- Possess "think on your feet" ability and showcase impeccable judgment-- High emotional intelligence and strong personal impact-- Take on challenges readily and bring a truly proactive approach to duties-- Swift to adapt to various personalities and situations -- Bachelor's Degree preferred-- Intermediate to Advanced software skills (Microsoft Word, Excel, PowerPoint for PC, Windows 2000, Internet)
    While not required, the following would be a plus:
    • International work experience or knowledge
    • Multi-lingual
    • Communications industry knowledge/business acumen
    • A terrific sense of humor

      ***Applicants who do not submit a resume will not be considered***---

Keywords: Brunswick Group, New York , Executive Assistant, Other , New York, New York

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