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Executive Assistant, Men's Group

Company: Hearst Magazines
Location: New York
Posted on: November 11, 2019

Job Description:

Executive Assistant, Hearst Men's Group

Hearst Magazines is looking for an Executive Assistant to join the Hearst Men's Group team to support the SVP/Publishing Director and the General Manager. The person must be an extremely organized, self-starter and a fast learner who is motivated to go above and beyond what is expected. The Executive Assistant will interact with various departments and be exposed to many areas within the media industry, including digital, editorial, production, marketing and business development.

Responsibilities supporting the SVP/Publishing Director are, but not limited to:

Managing daily calendars, arranging all meetings and appointments

Scheduling all travel arrangements (hotel, air, car service, etc. for domestic & international travel)

Submitting weekly expense reports

Client follow up emails, notes and gifts

Preparing for all client calls

Restaurant reservations for client entertaining/liaison

Responsibilities supporting the General Manager are, but not limited to:

Ad Hoc analysis and reporting

Processing invoices, immediate payments and foreign payments

Fielding payables inquiries

Assisting with expense tracking and forecasting

Qualifications:

Ability to multi-task and not get overwhelmed

Master of administrative skills in an extremely fast-paced environment

Strong time management skills, able to prioritize and meet deadlines

High-level energy and self-starter

Exceptional attention to detail

Excellent communication skills, both verbal and written

Strong calendar management and extensive travel skills required

Must be pro-active and solution oriented

Proficient in Outlook, Word, Excel, PowerPoint, and Adobe Acrobat

Bachelor's Degree

Minimum 2 years of executive assistant experience preferably in media/publishing

Keywords: Hearst Magazines, New York , Executive Assistant, Men's Group, Other , New York, New York

Click here to apply!

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