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Executive Assistant

Company: Adecco
Location: Astoria
Posted on: November 11, 2019

Job Description:

Adecco is assisting local clients in the fashion, financial and hospitality industries with their need to hire Executive Assistants for 6 months+ temporary or temp to permanent employment.
Job Description:
--- Phone coverage and extensive diary management consisting of coordinating email and calendar as directed; Handling conference/meeting/event coordination; etc. Liaising with group heads and other high-profile individuals in helping to handle schedules
--- Preparation and recording of all expense reports and reimbursements; understand and align with all policies, guidelines, and procedures for expense processing; complete monthly reconciliations of principal's Amex statements, vendor invoices
--- Confirming meetings to internal and external parties
--- Arranging conference calls/video conference bookings
--- Domestic and international travel planning/car booking/preparation of itineraries/Visa and passport applications as well as lead with roadshow coordinators in NY and London in accordance with IWM policy, expense guidelines.
--- Preparing hard copy presentation materials and supporting documents for internal/external meetings
--- Coordinate & ensure update of G&E log
--- Onboard new professionals (set-up PC, phones, etc)
--- Extensive client interaction
--- Maintain various Distribution Lists
--- Provide back-up admin support to group head's admin
--- Management of office supplies for group
?
?Essential skills and qualifications:
--- Display professional demeanor at all times
--- The ability to speak clearly and in a professional manner as this role requires speaking with both colleagues and clients in person, electronically, and over the phone.
--- Strong administration, analytical skills, and attention to detail (low error rates e.g. spelling, etc.)
--- Always go the extra step to deliver a consistent high level of work, no matter how big or small a task.
--- Self-starter, self-motivated, and adapt to learning processes.
--- True standout colleague that demonstrates a sound ability to work and communicate with associates and clients at all levels of seniority.
--- Anticipate requirements and act on this accordingly.
--- Display strong written and verbal analytical skills - you will be communicating directly with our key clients via email and telephone. Proofreading and spell checking are a requirement.
--- Demonstrate good and thorough knowledge of Microsoft outlook/office.

Desired skills and qualifications:
--- Experience in a related environment is strongly preferred.
--- Prior experience working with/for senior-level officers is helpful.
If you meet the requirements for this Executive Assistant opening in NYC then click apply now.



Company Description:

Adecco is the world---s largest provider of staffing solutions. But it---s not our size that makes us different, it---s our unwavering commitment to the businesses, job seekers and communities we serve.--Every day, we propel job seekers forward in their career and help America---s top employers attract, develop and manage the very best talent. Job seekers--rely on us for exciting temporary, temp-to-perm and permanent opportunities, as well as career resources and advice. Businesses throughout the country and across all industries count on us for access to more than 9 million qualified candidates and an ability to deliver proactive and actionable insight into the economy and the job market. We also sponsor community and nationwide community service events to ensure opportunities for all.--We are proud of the fact that we connect more people with more jobs than anyone else, and know how important what we do is - not only to the economy and job market, but also to the lives and communities we touch

Keywords: Adecco, New York , Executive Assistant, Other , Astoria, New York

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