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C-Level Executive Assistant

Company: ZT Systems
Location: Secaucus
Posted on: November 11, 2019

Job Description:

Are you ready for a change? At ZT Systems, we put People First, and from day one our team members make a difference. A fast-growing key player in a multibillion-dollar market, ZT designs and builds hyperscale compute and storage solutions for the world's largest datacenter customers. We are passionate about teamwork, and the consistent high quality of our solutions differentiates us in the minds of our customers. Here at ZT, we recognize hard work, commitment, leadership, and results, and we truly believe that behind every quality solution is a team of highly talented individuals. Join us and become part of an industry-leading team that transforms ideas into reality. About the Role This position will provide administrative support to the President of ZT Systems. The responsibilities include coordinating meetings, assisting with agendas, and arranging travel in accordance with corporate policies including: local and global travel logistics, passport renewals, visas, hotel and transportation reservations, itineraries, and preparing expense reports. This position requires the ability to multi-task, applying logic and independent thought in decision making relative to executive priorities and needs. A high degree of accuracy, professionalism and cooperation with others is also expected.
Responsibilities

  • Manage and maintain calendar including scheduling appointments, internal/external meetings and conference calls.
  • Receive and direct visitors; answer, screen and transfer inbound phone calls; send/receive emails when required.
  • Perform general clerical duties including photocopying and mailing.
  • Coordinate IT support, office/cell phones, facilities and online meetings.
  • Draft and edit documents including correspondence, communications, memos and emails.
  • Coordinate travel arrangements.
  • Handle requests for information and resolve administrative issues.
  • Manage office supply inventories.
    Requirements
    • Excellent interpersonal, verbal communication, organizational and writing skills.
    • Ability to prioritize responsibilities and manage multiple concurrent projects, while maintaining a high level of accuracy and attention to detail.
    • High level of problem-solving ability including independent judgment and decision-making skills.
    • Ability to maintain a high degree of confidentiality and integrity and shows maturity, discretion, good judgment and cultural sensitivity.
    • Professional demeanor and ability to work as a member of a team.
    • Planning, organizing, prioritizing, attention to detail and accuracy.
    • Information gathering and information monitoring.
    • Analytical problem assessment and problem solving.
    • Strong work ethic and sense of discipline.
    • Flexibility, adaptability, and customer service orientation.
    • Ability to thrive in an extremely fast paced, high growth environment.
      Minimum Qualifications
      • 15+ years' experience supporting Senior Executives in an administrative capacity.
      • Knowledge of operation of standard office equipment.
      • Knowledge of principles and practices of basic office management.
      • Expertise with MS Office.
      • Bachelor's degree.
        ZT Systems offers a highly competitive salary commensurate with work experience and/or education, an excellent benefits program that includes a 401(k) plan, health and dental insurance, and paid time off. We are an Equal Opportunity Employer (EOE) and do not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, gender, marital status, national origin, disability or handicap, or veteran status. ZT Systems is a Drug-Free Workplace.

Keywords: ZT Systems, New York , C-Level Executive Assistant, Other , Secaucus, New York

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